Business Support - Office Manager

Avencia Consulting Services
IE - City of Dublin - Dublin
January 23, 2025
Administration

About us

Specialist insurer and reinsurer headquartered in Bermuda with offices in London and Dublin. Has a financial strength rating of A (Excellent) by A.M. Best Company, Inc.

The role

This role provides Business Support & Administration to Executive, Senior, and Function Heads ensuring adherence to global admin policies, procedures, and protocols. Responsible for supporting Office & Facilities management, ensuring the smooth running of the Office.

Key accountabilities

Executive Assistant & Function Support

Provide business and administrative support for the Executive Management Team (EMT) and Functions, including but not limited to:

Gatekeeper ensuring comprehensive and accurate calendar management over national and international time zones.
Assist designated functional teams with general administrative tasks as required, including team meeting coordination, minute taking and action tracking, presentation collation and reporting.
Manage all aspects of Executive travel and associated meetings/events including presentations, legal documents, accommodation, transfers, meetings, conference fees and compliance paperwork.
Ensure travel is documented in the travel tracker and travel process is followed.
Support the monthly financial close process by monitoring team expenses and invoices, ensuring both are submitted and approved by the required deadlines.Business Change Management Support

Attend monthly Business Support and Administration Team meetings. Contribute agenda items, and actively participate in discussions to support collaboration and improvement within the function.
Act as Business Change Champion assisting IT and Business Operations with user acceptance testing, deploy, and business change management.Office Management Support

In addition, the role is responsible for:

Keeping informed of / coordinating office works, movements, happenings, and internal and external visitors, along with keeping staff informed of same.
Coordinate events for the company including internal and external social events and external client broker events.
Company calendar administration for your entity.Experience Required

Significant relevant experience to excel at performing the required duties.
High proficiency in MS Office Suite of applications.
Excellent oral and written communication skills.
A quick learner who welcomes a challenge and readily adapts to new systems and procedures.
Excellent attention to detail and organisational skills, with the ability to demonstrate how to prioritise ever changing workloads and multiple deadlines.
Flexible and adaptable to assist with requirements within and outside of business hours.
Ability to develop and maintain internal and external business relationships at all levels.
Must be able to self-lead and work effectively both independently and with teams. Other

Our culture is based on respect and on doing the right thing for our colleagues, customers, investors and the Earth. We actively avoid trading with industries that cause harm to people, the environment and animals. We provide development opportunities to our employees, taking action to advance diversity and inclusion, being environmentally responsible, and volunteering for and supporting charitable activities in our communities and worldwide.

Our culture is defined by our principles. It is the foundation of who we are and the core of everything we do.

Outperformance: A single-minded focus on underwriting results; agile in the face of opportunity.
Innovative: We are proud to be different and will analyze every book of business with data driven capability and underwriting flair.
Inclusive: Our business is about treating people well while doing the right thing. We want a speak-up culture with open communication, irrespective of gender, ethnicity, sexual orientation or background, allowing everyone to be themselves.
Versatile: We champion individuals for their ideas, encouraging them to operate freely and rewarding them for their output.
Smart: We focus on productivity not activity

Read the full job description and apply online on the recuiter's web-site

Related Job Postings

Business Support - Office Manager

Avencia Consulting Services

IE - City of Dublin - City of Dublin - Dublin
January 23, 2025

About us • Specialist insurer and reinsurer headquartered in Bermuda with offices in London and Dublin. Has a financial strength rating of A (Excellent) by A.M. Best Company, Inc. • The role • This role provides Business Support & Administration to Executive, Senior, and Function...

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