Administrative Specialist French

We are looking for outliers, wired differently from the traditional law firm mindset!
Are you the type of employee who thinks outside the box but feels confined in conventional law firms? Do you want to work in a fast-growing, disruptive, startup mindset environment?
Then, continue reading. This is your opportunity.

At Lexidy , we work with passion and purpose! We help expats and entrepreneurs do business and make investments in Europe. We serve them by providing 360-degree assistance for the most important milestones in their lives.
We are a Legal Tech Boutique that's wired differently to simplify our customers' lives. We are sharp, digitally focused and dynamic.

Location: Barcelona Office- Spain

​ ?The T eam ​You w
ill be part of the Immigration Department, reporting to the Head of Immigration Franceand a
lso giving support to other areas (Tech Department) of Lexidy. You are going to deal with all international mobility-related cases. As a multifaceted team, our experts can respond to multiple different types of questions.
​
M
is sion
Support
t
he legal team in optimizing immigration processes and enhancing client experiences through innovative technology and dedicated assistance. Foster collaboration and efficiency while actively contributing to a positive team environment focused on continuous improvement and client care.
​ ​Tas
k
s​
A ssist the Leg
a
l team with various immigration processes, including:Preparing and s
ubmitting documentation for immigration applications.Scheduling appo
intments at Consulates and the Préfecture.Submitting resi
dence permit applications and tracking their progress.Conducting foll
ow-ups with legal authorities regarding the status of cases.Draft and edit
legal documents and forms using advanced technology tools to enhance efficiency and accuracy.Engage with cli
ents to provide updates on documentation and processes via HubSpot.Implement autom
ated triggers in HubSpot to ensure clients receive timely status updates.Accompany clien
ts to appointments, serving as an interpreter and ensuring a smooth experience.Assist clients
in resolving bureaucratic challenges and navigating complex processes.Support attorne
ys in conducting thorough legal research to facilitate case preparation and strategy.Organize and ma
intain legal archives and records.Manage correspo
ndence with the post office and prepare expense reimbursement requests.Perform general
administrative tasks to ensure smooth office operations.Maintain strict
confidentiality and uphold ethical standards in handling sensitive client information, adhering to professional codes of conduct.Advocate for th
e effective use of technology within the legal team, promoting best practices and tools that enhance productivity and streamline processes.Implement, mana
ge, and maintain automation tools to streamline legal and administrative processes, ensuring smooth integration with existing software systems.Provide trainin
g and technical support to the team on automation tools, act as the main point of contact for troubleshooting.

​ ➡️What's in

i
t f o r y o u? An open-minded and co
llaborative organizational culture of enthusiastic lawyersInformal, entrepreneu
rial and flexible atmosphere in our officesFree coffee, drinks a
nd healthy snacksA Career Development
Plan: takes place every six months and is focused solely on youA network of coaches
and mentors to boost your leadership skills and personal developmentAccess to learning an
d development platformsFlexible working with
remote optionsCorporate Erasmus opp
ortunities within our offices around EuropeAccountability is one
of our favourite words. We strive for autonomous and independent ways of workingGrowth opportunities,
both locally and globallyDiversity: no day is
the same and there is never a dull moment
​ ❤️You have:
Fluent

in E nglish and Fren
c
h (C1/C2) (mandatory)Excited about and curiosity
about digital tools, process automation and innovationPrevious experience in an a
dministrative legal role is a plusA collaborative, flexible,
and positive can-do attitude - always willing to learn and help steer the team to work well together. Let's get the job done!Passion, energy, and commit
mentA natural tendency to share
knowledge with your colleagues. You will communicate ideas clearly and ensure everyone understandsA client-centric approach.
You are a true partner and someone who genuinely cares about the people you help. You go out of your way to give them what they need to serve the businessYou enjoy solving problems.
You love taking on complex challenges and finding creative solutionsYou are motivated and drive
n. Voluntarily participate in new challenges without waiting to be asked
​✴️ And this would be awes
o
me:Entr ep reneurial mindset: Lexidy i
s expanding. We need your business ideas to continue to cross bordersExperience in a hyper-growth stag
e startupExperience with digital tools suc
h as HubspotProject management skills, includ
ing planning, prioritizing work and meeting deadlines
We look after our employees by c
r
eating a professional and personal development space. All employees are encouraged to be free thinkers and suggest solutions that could benefit the company. We believe that a warm and friendly work environment helps to promote a general sense of peace of mind, which is essential to our client's satisfaction. Lastly, at Lexidy, ties are banned, and it is mandatory to have fun!At Lexidy inclusion and diversity
are essential. We encourage people from all ethnic groups, genders, sexualities, ages, and abilities to apply. We want to hear from you!
Join an exciting challenge! Appl
y
now