CLK 12R - Program Assistant

Posting Title CLK 12R - Program Assistant Position Classification Clerk R12 Union GEU Work Options Hybrid Location Victoria, BC V9B 6X2 CA (Primary)
Salary Range $54,387.32 - $61,395.95 annually Close Date 2/14/2025 Job Type Regular Full Time Temporary End Date Ministry/Organization BC Public Service -> Public Safety & Sol General Ministry Branch / Division Office of the Fire Commissioner Job Summary The Team
The Office of the Fire Commissioner (OFC) is an established team of just under 20 staff members, including fire service advisors, fire training specialists, and program-focused professionals. This team collaborates closely with external partners such as local government, fire departments and fire-related associations to support fire safety across British Columbia. The team's work is vital in ensuring the safety and well-being of communities, and through collaboration, they are committed to making a positive impact throughout B.C.

The Role
As the Program Assistant you will manage executive calendars, support the smooth operation of the OFC's administrative functions, and provide financial support, including monitoring expenditures and processing business expenses. You'll also be responsible for creating, formatting, and proofreading a variety of documents and arranging travel for office staff. This position offers a great opportunity to support executive leadership, foster a positive work environment, all while gaining valuable financial experience and contributing to the important work of enhancing fire safety in British Columbia.

Qualifications:

Education and Experience Requirements
Certificate or completed post-secondary coursework in business or office administration. An equivalent combination of education and experience may be considered.
A minimum of 2 years of experience working in an office setting.
A minimum of 2 years of experience with Microsoft Office (i.e., Word, Excel, PowerPoint, Outlook).
A minimum of 1 year of experience providing administrative support services for a group of staff.
A minimum of 1 year of experience with electronic records management.
A minimum of 1 year of experience with financial transactions/activities (e.g., accounts payable, purchasing, reconciliation, invoicing, etc.).
A minimum of 1 year of experience managing an electronic calendar (e.g., arranging meetings and appointments).

Preference may be given to applicants with:

Additional years of experience in the related/required experience areas listed above.
Experience providing administrative support services to executive level staff.
Experience using a records management tracking system.
Experience providing budget support.
Experience using financial management systems.
Experience leading staff.

For questions regarding this position, please contact Lori.Cascaden@gov.bc.ca.

About this Position:

This position is based out of the location listed above.
Flexible work options are available; this position may be able to work up to 2 days at home per week subject to an approved telework agreement.
An eligibility list may be established to fill future permanent vacancies.
A Criminal Record Check (CRC) will be required.
Employees of the BC Public Service must be located in BC at the time of employment.

Working for the BC Public Service:

The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.

The Indigenous Applicant Advisory Service is available to Canadian Indigenous (First Nations [status or non-status], Métis, or Inuit) applicants. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.

The BC Public Service is an award-winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer.

How to Apply:

Your application must clearly demonstrate how you meet the job requirements listed above. Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting.

Cover Letter:
NO - Please do not submit a cover letter as it will not be reviewed.

Resume:
YES - A resume is required as part of your application, however, it may not be used for initial shortlisting purposes.

Questionnaire:
YES - You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.

Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR. Gain insights into the hiring journey by joining a Career Conversation. Applications will be accepted until 11:
00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.
Job Category Administrative Services