Consultant - Operations/Facility Coordinator

We are seeking an Operations/Facility Coordinator to support of the Product Manager Biometrics (PdM Biometrics) mission. The Operations/Facility Manager will serve as the Operations and Facilities Coordinator for PdM Biometrics. This role is critical in ensuring the smooth operation of the PdM Biometrics office and facilities management, including coordinating meetings, scheduling events, maintaining building systems, and ensuring the readiness of the physical environment. The manager will also oversee the maintenance and support of infrastructure, ensuring compliance with Army regulations, and will act as a key liaison between external vendors, internal teams, and management.

Responsibilities:

• Operations Management:
  
  • Assist with scheduling meetings, arranging conference rooms, and communicating with attendees.
  • Maintain and update recurring reports, slide presentations, and project office calendars.
  • Coordinate support for project office events such as Town Halls, brown bags, and video teleconference sessions.
  • Develop, coordinate, and synchronize PM TS and PdM Biometrics calendars.
  • Track and monitor suspense dates and ensure maintenance of the OPS TMT daily on NIPR and SIPR, distributing taskings to appropriate action officers.
  • Support QPRs, quad charts, and ad hoc reporting.
  • Maintain and update a phone and seating roster for the organization.
  • Coordinate, staff, and assist in the development/revision of SOPs, policies, and memorandums as needed.
  • Support ceremony preparations, including program design, rehearsal coordination, script updates, and seating arrangements.
• Facilities Management:
  
  • Monitor and maintain building systems such as Heating, Ventilation and Air Conditioning (HVAC), plumbing, water management (e.g., gutters and drains), and telephone systems.
  • Coordinate with external vendors and repair personnel for maintenance of building systems, ensuring operational efficiency.
  • Track service requests, deficiencies, and repairs, ensuring timely follow-up and resolution.
  • Conduct physical activities to access areas of the building, including using a ladder to monitor systems, inspect the building envelope, and access the roof and non-public areas as necessary.
  • Ensure compliance with regulations for the facilities and infrastructure, including fire protection, electrical systems, plumbing, and telecommunications.
  • Ensure the condition and supportability of infrastructure are maintained, including overseeing HVAC systems and reporting anomalies to the Contracting Officer Representative (COR).
  • Monitor and manage custodial services, audiovisual equipment, landscaping, and other facility-related services, reporting any performance issues or deficiencies.
• Logistics and Coordination:
  
  • Maintain and ensure that Welcome Packets are assembled, updated, and provided for onboarding personnel.
  • Coordinate and facilitate mail handling procedures, ensuring incoming and outgoing mail is processed efficiently.
  • Ensure office supplies are inventoried and adequately supplied, managing inventory and restocking as necessary.
  • Maintain and update phone and seating rosters for the organization, ensuring accuracy and availability for all team members.
  • Ensure that the Government Services Administration (GSA) Vehicle Fleet is adequately maintained to support the PdM Biometrics mission, including maintaining vehicle logs, tracking preventive maintenance, and ensuring vehicles are fueled and serviced.

• Strong knowledge of building system monitoring and maintenance (HVAC, plumbing, water management, telephone systems).
• Excellent organizational skills with the ability to manage multiple tasks, track suspense dates, and coordinate logistics effectively.
• Proficiency in coordinating external vendors and contractors to ensure efficient building operations.
• Ability to perform physical activities as required, including accessing rooftops and other non-public areas.
• Experience in coordinating events, meetings, and ceremonies, ensuring smooth execution.
• Ability to develop, revise, and implement SOPs, policies, and memorandums.
• Strong communication skills, capable of coordinating with various stakeholders and ensuring effective dissemination of information.

• Experience with GSA vehicle fleet management and coordination.
• Familiarity with SharePoint and other information management systems.
• Experience with facilities compliance and ensuring adherence to safety regulations.
• Knowledge of Army Records and Information Management (RIM) program guidelines and processes.
• Previous experience in managing building systems, including HVAC, plumbing, water management, and telephone systems.
• Proven experience in coordinating with external vendors and repair personnel for building and infrastructure maintenance.
• Strong organizational and multitasking abilities, with experience in scheduling, reporting, and managing logistics in a dynamic environment.
• Experience in supporting the preparation and execution of events, ceremonies, and meetings, including coordinating rehearsals and seating arrangements.
• Familiarity with Army regulations and policies related to facilities management, records management, and operations.
• Ability to perform physical tasks, including monitoring building systems and accessing non-public areas.

• High School Diploma
• Five (5) years of experience in monitoring building systems.

• Secret