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Administrative AssistantLocation: New York, NY
Setting: Onsite
Contract: 6 Months+
Pay rate: $40/hr

Duties:

  • Provides administrative support in a complex team environment to a senior group or executive.
  • Coordinates complex, senior-level internal/ external meetings and conference calls.
  • Handles a high volume of phones calls and interacts with high level business leaders in a professional and effective manner.
  • Supports internal and external managers or clients.
  • Organizes and ships literature to clients.
  • Responds and follows up on client requests.
  • Maintains complex and extremely detailed calendars and prioritizes meeting requests and related logistics.
  • Coordinates a high volume of domestic and international travel arrangements and processes expense reports.
  • Prepares and distributes divisional correspondence, memos, letters, reports or other documents as requested.
  • Maintains understanding of firm policies and handles certain issues independently.
  • Manages monthly invoices and arranges for payment.
  • On-boards new hires, processes new employees, transfers, termination, etc.
  • Responsible for participation in general administrative duties (copying, filing, faxing, archiving), ad-hoc projects, committees and or group events.
  • Orders supplies and keeps inventory well-stocked.
Skills & Experience required
  • Experience as an Administrative Assistant in a financial services or corporate environment
  • Solid organizational skills ability to multi-task and prioritize effectively and follow up on open items
  • Strong attention to detail
  • Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally
  • Ability to communicate clearly, concisely and confidently
  • Proactivity ability to take initiative, follow up where necessary without prompting and seek clarification when needed
  • Good judgment, independent thinker and resourceful
  • Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment Proficient in MS Outlook, Word, Excel, Power Point, Zoom Concur experience preferred
  • Highest degree of integrity, professionalism, diplomacy and discretion required
  • Prior Experience working in a financial services or professional environment preferred
"Beware of scams. S3 never asks for money during its onboarding process."Job ID: JOB-239836
Publish Date: 15 Jan 2025

Read the full job description and apply online on the recuiter's web-site

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