RECEPTIONIST

USCS
US - New Jersey - Camden
January 18, 2025

Who We Are: USCS is driven to advance, innovate and serve companies seeking the best service, facilities, and logistics in the cold chain. We are employee focused, an equal employment opportunity employer and would love to have you join our team.

The Job Details: We are seeking a highly organized and proactive Receptionist to support our office operations. This individual will handle various tasks to ensure the smooth functioning of daily activities, maintain efficient communication, and provide assistance to employees as needed. This role is ideal for someone who enjoys supporting a dynamic team, managing administrative tasks, and ensuring the office operates smoothly. If you thrive in a collaborative environment and enjoy taking on diverse responsibilities, we encourage you to apply!

Key Responsibilities:

Answer Phone Calls:
- Serve as the first point of contact for incoming calls.
- Direct calls to the appropriate departments or employees.
- Take messages and relay them promptly to the relevant person.
Receive Packages and Mail:
- Accept and sign for incoming packages and mail.
- Sort, organize, and distribute mail to the correct recipients.
- Ensure packages are handled with care and delivered to the intended employees or departments.
Open and Process Mail:
- Open and review incoming mail to identify important documents.
- Distribute mail and important documents to the appropriate parties within the company.
Inform Employees of Guest Arrivals:
- Notify employees when guests or visitors arrive at the office.
- Maintain a visitor log for security and tracking purposes.
Notify Employees of Package Deliveries:
- Alert employees when packages arrive for them.
- Ensure packages are picked up or delivered promptly.
Handle Maintenance Calls for Building Issues:
- Receive and log maintenance-related requests and issues from employees.
- Coordinate with building management or maintenance staff to address issues.
Coordinate Employee Badge Access and Parking Passes:
- Assist in the creation and distribution of employee access badges.
- Manage and issue parking passes for employees as needed.
- Ensure all access and parking credentials are up-to-date.
Create New Employee Name Tags:
- Design and produce name tags for new employees.
- Ensure that name tags are distributed appropriately for easy identification.
Create UPS Labels for Shipments:
- Prepare UPS labels for outgoing packages upon request.
- Coordinate the timely pickup or drop-off of packages for shipping.
Order Office Supplies:
- Inventory and order office supplies as needed.

The Job Specifics:

Location, Department and Work Hours: Camden, NJ, Procurement, Onsite Mon.-Fri.
Reports To: Corporate Procurement Manager
Travel Amount: N/A
Job Type, EEO, and Job Code: Full-Time, Hourly, Non-exempt.

What We Are Looking For:

Education:

High School Diploma or GED

Experience:

Excellent organizational skills with an ability to multitask and prioritize effectively.
Strong verbal and written communication skills.
Proficiency in office software (e.g., Microsoft Office Suite, email systems, UPS shipping software).
Ability to work independently and as part of a team.
High attention to detail and accuracy.
Previous administrative or office experience preferred.

Other Abilities You Will Need to Have: The physical demands described below are representative of those required of an individual performing the essential duties of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform their essential duties.

Good arithmetic, reading, and typing skills.
Sit and/or stand for extended periods of time.
Be able to see, speak and hear.
Ability to work overtime as needed.
May require physical effort associated with using the computer to access information, or occasional standing, walking, lifting needed to carry out everyday activities.
Understand and follow verbal instruction, written instruction and company policies.
A starter that can work independently and coordinate with others.
Always follow safety procedures.
Ability to manage stress and productivity guidelines.

The Standard Details:

Always maintain a professional manner in appearance and communications.
Participate in staff and/or customer meetings if required.
Initiate action to prevent the occurrence of any non-conformities relating to product, process, and quality systems.
Identify and record any issues relating to product, processes and/or quality.
Initiate, recommend, or provide solutions through appropriate channels.
Verify the implementation of solutions.
Follow posted security procedures at all times while in the building.
Participate in Safety and Educational Training.

What's In It for You:

A great company with great people. Full-time employees not under contract are offered: 401K and Educational Assistance after 1 year; If elected, Blue Cross Blue Shield after 30 days of service; Company Life Insurance; and a bunch of other great perks.

Things We Need to Mention:

The above job description may not include all tasks necessary to complete the job.
Job functions may vary based on area of operation. The job description is a listing of the most common tasks the associate will be required to perform in that job area.
Reasonable accommodation may be made to enable individuals with disabilities to perform their essential duties.

Read the full job description and apply online on the recuiter's web-site

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