Accounting Clerk II

City of Saint Paul MN
US - Minnesota - Saint Paul
January 4, 2025

Salary : $45,177. 60 - $62,670. 40 Annually

Location : Saint Paul, MN

Job Type: Full Time

Job Number: 24-00871O

Department: Police

Opening Date: 12/26/2024

Closing Date: 1/14/2025 11:59 PM Central

About the PositionJoin us! The Saint Paul Police Department (SPPD) is looking for a detail oriented Accounting Clerk II with excellent communication skills to join the team. This position works Monday through Friday during core business hours at the SPPD headquarters at 367 Grove St, St Paul, MN 55101.

Here's what you can expect to do in the position:

Invoice Processing and Approval: Process and audit invoices for accuracy and compliance with City policies, ensuring correct account coding and alignment with departmental budget allocations. Include accurate coding of expenses in the accounting system, incorporating cash receipts as needed.
Payment Preparation and Processing: Prepare invoices and cash receipts for processing payments to vendors within the City's accounting system, ensuring timely and accurate disbursement to meet all due dates and compliance requirements.
Reconciliation of Vendor Accounts and Cash Receipts: Regularly reconcile vendor statements and cash receipts with department records, identifying and resolving discrepancies. Prepare department deposits and enter cash receipts into the finance system.
Expense Report and Fiscal Support Management: Review and process employee expense reports in compliance with company policies, verify receipts, and code expenses accurately for reimbursement. Provide backup support for other Fiscal Affairs functions and special projects as assigned.
Documentation, Compliance, and Technical Support: Maintain organized, accessible records for all accounts payable transactions, including cash receipts, to support audit readiness and ensure compliance with City policies and financial regulations. Utilize technical skills in Microsoft Word, Excel, and Adobe to prepare, document, and manage financial records efficiently.

For more information and essential functions, see our

Our Benefits: We offer competitive wages, and a variety of , including health insurance, retirement contributions and paid vacation and sick time.

Equity, Inclusion and Belonging: The City of Saint Paul is dedicated to dismantling systemic racial, cultural, and economic barriers that prevent people from fully enjoying and participating in our community and ensuring fairness in opportunities and outcomes for all individuals. At the City of Saint Paul, we want our workforce to reflect the diverse city that we serve. Our leaders are guided by an unapologetic equity agenda, which promotes the belief that true equity is building a city that works for all of us. We encourage you to apply as we are most interested in finding the best candidate for this job.
Position Requirements

High school diploma or General Education Development certificate (GED) with two courses in basic bookkeeping, 4 credits of post-secondary accounting courses, and two years of experience as an Accounting Clerk I or equivalent.
How to Apply

Submit a City of Saint Paul online application by the closing date.
Upload or submit the following document(s) via the online application system. (Zip files and web links will not be accepted. Each uploaded attachment is limited to 10MB. )
- A legible copy of your proof of education showing the required four credits of post secondary accounting courses
- A resume (optional)

First time applying online? Read our

Need technical support? For help with the online application, please call 1-***. Learn more about our Hiring ProcessAssessment: Qualifications Rating

The Qualifications Rating is an assessment of your completed application and answers to the Supplemental Questionnaire. Be as specific and detailed as possible in completing your application and questionnaire. You must submit your completed application and supplemental questionnaire by the application deadline.

Open Job Posting: This posting is open to anyone who meets the position requirements.

Eligible Lists Created from Open Job Posting: You must receive a score of 75% or higher to pass the assessment and be considered for the position. Non-promotion eligible lists typically are pass/fail and promotion eligible lists are typically ranked. If the open eligible list created contains a veteran, one open list will exist. When there are no veterans remaining on the eligible list (i. e. hired, withdrawn) from an open list that also contains promotional candidates, two lists will be created: one open list and one promotion list. If two lists exist, the promotion list must be exhausted before the open list is considered.

Final Selection Process: Those who pass will be placed on an eligible list for approximately six months and all will be notified of their status. A Hiring Manager will consider those applicants eligible for hire. You will be notified if you are invited to participate in the final selection process which may include an interview, job simulation, work sample submission, or other evaluation method.
Pre-Employment Screening: This position requires a credit check, drug test, and a thorough Saint Paul Police background check which includes criminal history, and employment history as a condition of employment. The City of Saint Paul encourages individuals to apply for positions regardless of criminal history.

Human Resources Contact Information: Michelle LeBow at ***
Email:

The City of Saint Paul encourages individuals to apply for positions regardless of criminal history.

Veteran's Preference for Promotional Candidates: If you are a disabled veteran and would like to receive Veteran's preference in accordance with MN Statutes 197. 455 you must submit a photocopy of your confirmation from the Veterans Administration of a permanent service-connected disability rated at fifty percent (50%) or more preferably at time of application

Equal Employment Opportunity Statement: The City of Saint Paul is an equal opportunity/affirmative action employer. Veterans, women, persons of color, members of the LGBTQIA+ community, and individuals with disabilities are strongly encouraged to apply.

The City of Saint Paul offers a competitive benefits package for permanent, certified positions. Temporary positions are not eligible for benefits.

Benefits vary with each position and the collective bargaining agreement. Benefits may include:

City Paid Benefits

Health Insurance
Vacation/Holidays
Sick Leave
Life Insurance
Subsidized Metro Bus Pass
Deferred Compensation
Retirement Program

Read the full job description and apply online on the recuiter's web-site

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