Executive Assistant I Grade 17 Engineering & Information Technologies Division

Cincinnati State
US - Kentucky - Union
November 16, 2024

Executive Assistant I (Grade 17) Engineering & Information Technologies DivisionOverview:

The Executive Assistant I assist with the day to day administrative and support functions for the Engineering & Information Technologies Division, one of the four academic divisions at Cincinnati State Technical & Community College. The Executive Assistant I collaborate with other administrative support personnel to ensure smooth operations and optimal service to students, faculty, and visitors. The environment is fast-paced and student-focused. The schedule may vary depending on Divisional needs during peak enrollment periods.

Essential Duties:

Provide administrative support to the associate dean(s)
Provide high-quality customer service experience for students and visitors
Maintain front office appearance
Maintain general supplies, and pick up and distribute mail and duplication requests
Answer telephone calls and direct them to the appropriate person or take a message as required
Perform and track outreach and recruitment activities (phone/test outreach, mailings, emails, etc.)
Divisional event planning
Assist clerical assistant with divisional text messages.
Monitor and respond to email and voicemail messages
Schedule appointments and answer general questions
Assist in maintaining calendars for advisors and faculty
Assist faculty and advisors to set up and maintain Outlook and Starfish calendars
Prepare and send routine mailings and correspondence
Adjunct onboarding, orientation, and communication
Provide clerical support to faculty, program chairs, and cooperative education coordinators
Submit work order requests on behalf of faculty and staff
Work directly with pathway advisors and programs chairs to prepare students for advising and registration
Attend Divisional Meetings and activities
Provide general administrative duties as assigned
Train and assist in supervision of student employees
Establish annual goals relevant to job expectations consistent with the goals of the College and Division
Attend and contribute to assigned college committees
Other appropriate duties as assigned

Minimum Qualifications:

High School Diploma or equivalent
Two (2) years of administrative assistant experience in a professional office setting
Competency in the Microsoft Office Suite: Outlook, Word, Excel and PowerPoint
Ability to work in person 8:00 a.m.- 4:30 p.m. with flexibility which might include opening office as early as 7:30 a.m. or closing the office as late as 6:00 p.m. and occasional evenings/weekends during peak enrollment periods

Preferred Qualifications:

Associate's degree in a relevant field from an accredited college
Four (4) years administrative assistant experience in higher education especially a community college setting
Experience with Ellucian Colleague, Starfish and Microsoft Outlook

Desired Competencies:

Demonstrates ability for punctuality and reliability
Self-motivated with well-developed organization and planning skills
Demonstrates sensitivity to students with diverse academic, socio-economic, cultural, and ethnic backgrounds, and students with disabilities
Excellent customer service skills
Ability to handle complex situations with diplomacy
Manage projects independently as assigned by supervisor.
Adaptable, attention to detail, and resilient under pressure
Demonstrates excellent organizational skills and written/oral communication skills
Ability to work effectively individually and as a team player with the ability to build effective and collaborative relationships
Strong interpersonal skills and the ability to communicate effectively with a diverse professional community and student population

Details:

Department: Engineering & Information Technologies Division

Employment: Full-Time

Title/Position: EA 1

Reports to: Associate Dean

Compensation: $19.21/hr.

Job Category: Staff

Contract Affiliation: SEIU

Classification: Exempt

Benefits:

Cincinnati State provides employees with high quality and cost-effective benefits with a variety of options:

Medical Insurance (PPO- employer covers up to 92% of the premium, HDHP- employer covers 100% of the premium)
Dental Insurance (employer covers 100% of the premium)
Vision Insurance
NO WAITING PERIODS! Medical, Vision and Dental benefits are effective from day one of employment!
Flexible Spending Accounts and Health Savings Account (employer contributions)
Short-Term Disability: Offering 60% of your salary with a max of $500 weekly
Life Insurance and AD&D Insurance (employer paid)
Supplemental Life Insurance, Critical Illness and Accident: Optional at employee expense
Pet Insurance
Employee Assistance Plan for employees, spouse and dependents
Tuition Waiver for employees, spouse and dependents
Tuition Reimbursement
Free parking
11 annual paid holidays in addition to generous paid time off options including vacation, sick, personal leave, and winter season days.
Employees at Cincinnati State qualifies for Public Service Loan Forgiveness

Retirement:

As a Cincinnati State employee, and an employee of an Ohio public institution, you will not contribute to the Federal Social Security system. Instead, our employees will contribute to a State Retirement Plan (SERS or STRS) or an Alternative Retirement Plan (ARP): 403B and/or Deferred Compensation Program 457 Plan.

EOE- Committed to Creating a Diverse and Inclusive Work Environment

Cincinnati State Technical and Community College, as well as its individual academic divisions, is committed to a policy of equal opportunity in all its activities and programs, including employment and promotion. It does not discriminate on the basis of race, color, national, or ethnic origin, citizenship status, religion, sex, sexual- orientation, age, physical disabilities, veteran or marital status.

Read the full job description and apply online on the recuiter's web-site

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