Front Desk Coordinator

JKZ LLP
US - California - San Diego
November 16, 2024

Summary of Position:

The Front Desk/Office Services Coordinator is the backbone of the Firm. They are responsible for ensuring the office continues to be clean and professional, ordering supplies and stocking the breakroom. Responsible for answering phones, greeting clients upon arrival and picking up the mail and distributing as well as processing USPS, FedEx, and other courier packages. Will manage files and documents within our document management system by creating files, profiling and organizing documents, pulling files for meetings, and ensuring files are complete and organized. This position requires the Front Desk/Office Services Coordinator be extremely detail-oriented, organized, critical about accuracy, spelling and grammar and possess the ability to prioritize and follow up. This is a very fast-paced environment, and this role requires someone who is willing and open to learning new skills as well as taking initiative and being proactive. This position requires a minimum of working in the office 5 days per week.

Direct Reports: n/a

Essential Duties and Responsibilities, including but not limited to:

Open office and prepare all areas for employees and clients, in keeping with JKZ's professional appearance standards
Conduct daily walkthroughs of space noting any office maintenance needs
Liaise with building management. Address office building maintenance concerns and review building maintenance issues (lighting, heating, electrical, cleaning)
Assist with in-house moves (furniture, boxes, files, equipment, etc.)
Coordinate conference room needs with reservation meeting host
Set up A/V equipment and trouble shoot as needed, for conference room meetings
Install and test requested A/V equipment (webcam, mouse, keyboard)
Document instances of AV equipment failure, repair, installation, and removal
Assist management with fire drills, disaster prevention and recovery planning and emergency procedures
Maintain office supplies and food/beverage inventory
Process daily mail
Answer phone calls, transfer as needed, and greet clients
Assist with printing documents and creating labels for mailings
Handling Sensitive and Confidential information
Scan and profile documents to our document management system
Maintaining and inputting file information in our document management system
Record documents with county recorder's offices
File documents with courts
Other administrative projects as assigned

Requirements:Education and Experience

Experience as an Office Manager, Executive Assistant, Facilities Coordinator or other similar role required
Experience in a Law Firm or file management organization preferred.
Experience with mailing rooms, mail processing preferred but not required

Knowledge, Skills & Abilities

Proficient in Microsoft Office Suite, Outlook, Adobe and document management systems
Ability to multi-task
Organized and detail oriented
Knowledge of general law firm operations
Superb customer service
Teamwork and collaboration required
Ability to communicate clearly with a team as well as clients
General office equipment knowledge and troubleshooting
Excellent technical skills and ability to learn new software and processes

Why work for JKZ:
In addition to competitive compensation and bonus programs, JKZ also offers medical, dental and vision insurance, disability and life insurance, 401k and Profit-Sharing Plan, Pre-tax Transit and Parking benefit programs, FSA for Healthcare and Dependent Care, paid time off, volunteer time off, and 11 paid holidays. We also offer paid State Bar and BASF dues for attorneys and paralegals, as well as paid Continuing Legal Education study.

Read the full job description and apply online on the recuiter's web-site

Front Desk Coordinator

Front Desk Coordinator

Find Jobs Hiring Now Near You!

Get Jobilize Job Search Mobile App Now

Related Job Postings

Certified Substitute Teacher Full Time/Part Time work available

Substitute Teacher

Substitute Teacher

Substitute Teacher - Teach at your child's school

Substitute Teacher

Certified Substitute Teacher Flexible Schedule

Substitute Teacher

Substitute Teacher - Teach at your child's school

Experienced Substitute Teacher Make your own schedule

Substitute Teacher - Teach at your child's school

Substitute Teacher - No Experience with Bachelor's Degree

Experienced Substitute Teacher Make your own schedule

Substitute Teacher

Substitute Teacher

Experienced Substitute Teacher Make your own schedule

Certified Substitute Teacher Flexible Schedule

Substitute Teacher

Substitute Teacher - No Experience with Bachelor's Degree

Substitute Teacher

Substitute Teacher 25 45 per hour

Substitute Teacher - No Experience with Bachelor's Degree

Certified Substitute Teacher Flexible Schedule

Certified Substitute Teacher Flexible Schedule

Certified Substitute Teacher Flexible Schedule

Experienced Substitute Teacher Make your own schedule

Certified Substitute Teacher Flexible Schedule

Substitute Teacher - No Experience with Bachelor's Degree