Operations Contract Administrator

Salary : $103,491.00 - $155,233.00 Annually

Location : San Carlos, CA

Job Type: Full-Time

Job Number: 2024-00155

Division: Bus Operations

Department: Contracted Bus Service - Maint

Opening Date: 12/13/2024

Closing Date: 2/2/2025 11:59 PM Pacific

General

The Operations Contract Administrator reports to the Manager, Bus Contracts, and is responsible for the development and compliance of multiple third-party contracts of the San Mateo County Transit District.

Essential Functions & Duties

Manage fixed route, paratransit, shuttles, microtransit, and other third-party contracts.
Answer inquiries regarding operation from both internal and external customers.
Investigate, identify and correct operational problems.
Develop operational and technical provisions for each service agreement.
Work with assigned department staff to monitor contract compliance such as monitoring field inspection activity and review reports or writ- ups.
Design campaigns to encourage superior performance, and providing feedback to contractors for continual improvement, especially in safety-related areas.
Work directly with private and public entities on route development, scheduling, and reporting on service quality.
Track budgetary expenditures throughout the year. Prepare monthly reports for assigning performance bonuses or liquidated damages based on contractor performance criteria established in contractual agreements.
Represent the Bus Contracts Department at consumer advocacy forums, various committee meetings, city council meetings, and SamTrans Board of Directors meetings. Attend meetings with various agencies, both private and public, and city council in development of routes and schedules, coordinates schedule changes with SamTrans and SMCTA planning teams, third-party contractors, other transit providers.
Collect, organize, and complete monthly, quarterly and annual reports.
Examples of Essential Duties: Provide effective team leadership to department staff that incorporates the District's core values. Provide on-going staff mentoring in application and practice of business ethics while fostering personal growth.
Review and retrieve information in the Vector EHS Management, Business Intelligence and other District-related databases.
Conduct inspections of property and equipment at sites in and around District service area in a variety of weather and road conditions.
Monitor bus maintenance and substance abuse programs of contractors through frequent random and regular inspections of equipment and records.
Represent the District at community meetings and serves as SamTrans representative on the multi-agency consortiums.
Represent SamTrans in contract compliance issues, always keeping the best interests of SamTrans at the forefront of priorities.
Collaborate with Accessible Services staff in quality oversight of paratransit service for the senior and disabled community under ADA rules and regulations.
Perform all job duties independently and with the upmost professional discretion.
Responsible for intra-department training in: PeopleSoft, Microsoft Office, and Adobe Acrobat. Also responsible for general business systems training for department staff.
Plan and operate special event transportation services for Bus Contracts.
Perform all job duties and responsibilities in a safe manner to protect oneself, fellow employees, and the public from injury or harm. Promote safety awareness and follow safety procedures to reduce or eliminate accidents.
Perform other duties as assigned.
Minimum Qualifications

Sufficient experience, training and/or education to demonstrate the knowledge and ability to successfully perform the essential functions of the position. In lieu of a degree, full time work-related experience that demonstrates the skills and experience necessary to perform this role will be accepted. Development of the required knowledge and abilities is typically obtained through but not limited to: Associates degree in transportation, business or related field.
At least four (4) years of bus operations management, training, or supervisory experience.
Must be able to possess a Valid California driver's license.
Capable of conducting inspections of property and equipment at sites in and around District service area (San Mateo County, Santa Clara County & San Francisco County) in all types of weather and road conditions.
Preferred Qualifications: Proficiency in Microsoft Word and Excel.
Public transportation experience.
Proven experience utilizing math in the workplace (e.g. money counting, forecasting, data analysis, scheduling, etc.)
Excellent oral and written communication skills.
Possess the ability to perform detailed work with a high degree of accuracy, thoroughness and independence.
Able to represent the District in contract compliance issues.
Valid California driver's license with a safe driving record preferred.
The selection process may include a panel interview, written and skills test assessments, or supplemental questions. Only those candidates who are the most qualified will continue in the selection process. Meeting the minimum qualifications does not guarantee an invitation to continue in the process.

How to Apply Complete an online employment application by 11:59 p.m. of the listed closing date. A resume will not be accepted in lieu of the application. Incomplete applications will not be considered.
The Human Resources Department will make reasonable efforts in the recruitment/examination process to accommodate applicants with disabilities upon request. If you have a need for an accommodation, please contact the Human Resources Department.
We celebrate diversity and are committed to creating an inclusive and welcoming workplace environment. We are an Affirmative Action/Equal Opportunity Employer. Minorities, Women, Persons with Disabilities and Veterans are encouraged to apply.

This position is not eligible for benefits.

01

Why are you interested in the Operations Contract Administrator position?

02

Do you currently possess a valid California driver's license and a good driving record? Yes
No

03

Are you able to conduct the described job duties across the entire service area (San Mateo, Santa Clara, and San Francisco Counties)? Yes

04

Do you have professional supervisory experience in transportation, bus operations, or other directly related field? Yes

05

Which statement below best describes the highest level of education you have completed? High school graduate, diploma or the equivalent (GED)
Associate degree
Bachelor's degree
Master's degree
Professional degree
Doctorate degree

Required Question