Administration and facility officer, null

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Administration and Facility OfficerClient:
InterimanLocation:
NyonJob Category:
OtherJob Reference:
8f0e28f4d2f0Job Views:
12Posted:
21.01.2025Expiry Date:
07.03.2025
IntroductionFor one of our clients based in Nyon, we are looking for:
Administration and Facility OfficerTemporary position starting from 06.01.2025 to 30.08.202550% activity rate - mandatory attendance every morning.Responsibilities:
Present the company to external guests and internal staff as a professional, transparent, and proactive culture with a 'service-first' mentality.Structuring and managing the Reception Desk, and in particular:
Acting as a first point of contact for external visitors and suppliers and maintain a trusting relationship with them.Welcoming guests and visitors and ensuring the meeting room is properly set up beforehand (coffee break and water).Answering reception telephone, forwarding calls, taking messages, and providing general information.Managing the generic email inbox and forwarding to corresponding colleagues.Receiving and sorting incoming mail and deliveries and managing outgoing mail and shipments.Maintaining and improving office conditions, working on implementing agreed renovation projects and arranging necessary repairs.Monitoring and managing inventory of office supplies; ordering and distributing office supplies as necessary.Assisting with office layout planning when needed and identifying opportunities for process and office management improvements.Managing the delivery of the office budget in accordance with the annual plan.Supporting in planning in-house or off-site activities such as staff gatherings.Supporting the Senior Leadership Team with administrative tasks such as expense reporting, booking and arranging travel, transport, and accommodation.Preparing equipment for new joiners (badges, uniform order, branded welcome kit) and supporting them if they have accommodation needs.Working closely with the CEO and Executive Office Assistant to carry out joint office-related projects as requested and approved by the CEO and the Director of Operations and Finance.Organising and managing on-site events for members up to 40 participants (accommodation, lunch/dinner reservations, equipment rental).Supporting the Event Team in coordinating the annual General Assembly, managing administrative tasks linked to the event, such as creating name badges and table cards, and managing the welcome desk during these events.Supporting the Head of People and Culture on various staff and cultural activities, such as helping to organise and deliver staff events and internal communications.Profil Attendu:
2-3 years of experience in a similar role - in Switzerland.Experience within an international and highly political environment.Proficient knowledge of Microsoft Office applications (Word, Excel, Outlook, PowerPoint, and Teams) and virtual meeting software (MS Teams, Zoom, Skype).Fluent in French and English.All aspects of office and reception management experience and aptitude.Proven ability to prioritize a diversified workload.An extremely organised, methodical, and solution-oriented personality with excellent time and project management skills.Demonstrated hands-on attitude, effectiveness in being proactive and taking initiatives.A team player who is also able to work independently.Strong interpersonal, networking and communication skills.Ability to engage with stakeholders at all levels internally and externally.Flexible with proven service orientation.Collaborative and resourceful with a positive mindset.
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