Administrative Assistant: 3-Month Term

Plains
CA - Saskatchewan - Cantuar
October 22, 2024

Job Type:

Temporary (Fixed Term)

Plains Midstream Canada (PMC) is an industry-leading transportation and midstream provider specializing in transportation, storage, processing and marketing solutions for crude oil and natural gas liquids (NGLs).
PMC also operates strategically-located facilities for crude oil and NGL storage, separates NGL from natural gas and fractionates NGL into pure liquid petroleum gas (LPG) products, including propane and butane.

Fueled by our strong leadership team and a dedicated employee base, combined with our expertise in marketing, logistics and our asset base, PMC is well-positioned to provide our customers with flexible, value-added services now and in the future.

Our Operations department is a talented group of professionals who are committed to conducting our business in a manner that ensures the safety and security of the public, our employees and contractors, our assets and the environment.
We want consistent and predictable operations done the right way, every time.

#Plains is currently looking to fill the 3-Month, temporary position of Administrative Assistant based at our Cantuar Area office.
This role provides a high caliber of administrative support to the District Management Team including South Saskatchewan Pipeline, Manito Pipeline, and Wascana Pipeline.
The successful candidate will report to the SSPL Area Supervisor, support internal staff and the District Manager, while acting as a key liaison with other PMC district offices and the Calgary corporate office.
This role is a 3 Month temporary opportunity with the opportunity to extend.

Responsibilities:

Reception at Cantuar office (responding to visitors and answering switchboard);
Coordinate Purchase Requisitions with leaders and field staff in associate areas
Provide backup general reception and administrative services at the district level;
Prepare, create, and distribute various reports using Microsoft Office tools;
Create meeting agendas, minutes, and action trackers, tracking actions to completion;
Administrative support as required (updating phone lists, ordering stationary, sizing & ordering safety apparel, maintaining photo copiers, mail pickup & distribution, email distribution lists, meeting room calendars);
Support ISN administration for qualifying vendors and service providers;
Provide administrative support for any emergency response;
Maintain Employee training records using the Learning Management System (eTraining) and coordinating employee instructor led training;
Provide confidential and administrative support to leader and the Area Management Team (AMT);
Execute document control and records management, maintaining the integrity of associated systems;
Preparing expense reports;
Support Area fleet administrator;
Area Sharepoint & key control administrator;
Ensure managers have reviewed SSOP's / SSOI's / SSMI's and are updated on the database;
Arrange area staff functions as required.

Qualifications:

Certificate in Office Administration or equivalent business diploma preferred;
2-4 years' administrative experience preferred;
Proficient in Microsoft applications including Word, Excel, Outlook, SharePoint, PowerPoint;
Self-starter with a strong sense of urgency and responsibility;
Able to work with minimal supervision;
Excellent written and verbal communication skills;
Oil and gas industry experience preferred;
Able to contribute to and thrive in a busy team environment;
Excellent organizational and time management skills;
Demonstrate initiative and strong work ethic;
Permanent residency within 100 km of the Cantuar office;
Compliance with the company's Drug and Alcohol Policy including pre-employment testing;
Valid driver's license with a clean abstract; and
Cleared criminal history (background) and satisfactory reference checks.

We thank all candidates for their interest; however, only those selected for an interview will be contacted.

Our employees drive our success.
At Plains, hard work is rewarded with competitive compensation and a top-tier benefits program designed to keep you safe, healthy and happy.
We work hard to deliver exceptional results to our stakeholders while also respecting our employees' need for personal and family time, which is reflected in our great benefits program.
As part of our goal to be an employer of choice, Plains is also committed to doing business in a sustainable and responsible manner.
To learn more about our Sustainability and ESG (environmental, social and governance) initiatives, visit our dedicated Sustainability page

Salary details estimated by job boards such as Indeed, Glassdoor, and LinkedIn do not represent Plains' compensation structure.
We thank all candidates for their interest; however, only those selected for an interview will be contacted.

By submitting your resume, you consent to the collection, use and necessary disclosure of the personal information provided during the application and selection process.
Learn more.

All applicants not chosen for an interview shall have all personal information permanently deleted or disposed of with the exception of their resume, which will be kept on file in the event that another suitable position becomes available.

Read the full job description and apply online on the recuiter's web-site

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