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Section 1. The officers of the Association shall be a President, and a Secretary, (who shall also act as Treasurer.) These, together with three other members shall constitute the Executive Committee, all to be elected at the Annual meeting.
President
Section 2. The President shall preside at all meetings of the Association and the Executive Committee. He shall, with the Secretary, sign all written contracts and obligations of the Association and he shall perform such duties as shall be assigned to him by the Executive Committee. He shall be, ex officio a member of all committees.
Secretary
Section 3. It shall be the Duty of the Secretary to keep a true record of the proceedings of the Association and of the Executive
Committee and to perform all the ordinary duties of his office.
Treasurer
Section 4. And in his capacity of Treasurer it shall be his duty to receive all the money due the Association and to pay all bills
contracted for upon their approval by the Executive Committee, keeping a correct account of the same in books provided for that
purpose which shall, at all reasonable times be open to the inspection of the Executive Committee. He shall make a full report at the Annual Meeting if the receipts and disbursements of the past year.
Executive Committee
Section 5. The Executive Committee shall have general charge of the affairs, funds and property of the Association. It shall be their duty to carry out the objects and purposes thereof and to this end they may exercise all the powers if the Association subject to the Constitution and By – Laws and to such action as the Association may take at its Business meetings. Three members shall constitute a
quorum. The minutes of their proceedings shall be kept in the same book with the general minutes of the Association.
Election of officers
Section 6. All officers shall be elected by ballot from among the Resident members at the Annual Meeting, a majority of all votes cast being necessary to elect. They shall hold office for one year from the first of November following the date of their election.
Removal of officers
Section 7. Any officer may be removed for cause by a three fourths vote of the members present at a Business meeting of the Association, ten days notice, at least, of such proposed action having been sent to him.
Forfeiture of office
Section 8. Any officer failing to attend three consecutive meetings of the Executive Committee unless excused by the other members of said committee shall be deemed to have forfeited his office.
Vacancies in office
Section 9. Any vacancy in office shall be filled for the remainder of the term by the Executive Committee.
Insert as amended
Amended Mch 31/82
Section 1. There shall be Regular Monthly meetings on the Second Monday evening of each month from November to May, inclusive, the meeting in May to be known as the Annual meeting.
Quorum
Section 2. one third of the members shall constitute a quorum.
Amendments to Constitution
Section 1. This Constitution may be amended only by a two thirds vote at a Regular meeting of the Association, notice of the
proposed amendment having been given at the Regular meeting immediately previous.
After approval, the following named gentlemen affixed their signatures to a copy of the Constitution in the order given.
Leroy Milton Yale,
James D.Smillie,
Henry C. Eno,
R. Swain Gifford,
A. H. Baldwin,
E. Wood Perry Jr.
T. W. Wood,
H. W. Robbins Jr.
Chas. H. Miller,
Chas. S. Reinhart,
Edwin A. Abbey,
Laurence Johnson,
Frederick Dielman,
Louis C. Tiffany,
Walter Shirlaw,
Henry Farrer,
A. F. Bellows,
Saml. Colman,
Jos. F. Sabin,
J. C. Nicoll,
F. S. Church.
True Copy
James D. Smillie.
Secty.
Dec 1’0”, 1877
Art.II. Sec. 5. – An initiation fee of ten dollars shall be paid by each newly elected Resident Member, within thirty days after notice in writing of his election; and in case of default thereof he shall be deemed to have declined membership.
The annual dues shall be three dollars a year payable by each Resident Member at the Annual Meeting.
Art.IV. Sec. 1. Three Regular Meetings for the transaction of business shall be held in each year – viz: on the second Friday in February, April and December; - the April Meeting to be known as the Annual Meeting.
Art.II. Sec.6. Any Resident Member neglecting to attend the regular meetings of the Club for one year, or failing to contribute, to each Annual Exhibition, shall thereby forfeit his membership, unless, upon furnishing sufficient reason, he shall be excused by a special vote of the Club.
Roll called at meetings held
Dec 8 1879 Jan 12 1880 Feby 8 1880
1 L. M. Yale late
2 J. D. Smillie P P P
3 H. C. Eno
4 R. Swain Gifford P P
5 A. H.Baldwin P P
6 T. W. Wood Late P
7 H. W. Robbins
8 C. H. Miller
* 9 C. S. Reinhart L P
* 10 E. A. Abbey
11 L. Johnson
12 F. Dielman P L
13 L. C. Tiffany
* 14 W. Shirlaw P P
15 H. Farrer P P P
16 A. F. Bellows P L P
17 S. Colman P
18 J. F. Sabin P P
19 J. C. Nicoll P P P
20 W. M. Chase P P
21 F. S. Church P P P
22 G. H. Smillie P P P
23 C. A. Vanderhoof
24 K. van Elten P P
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