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8.3 Drezek lab expectations  (Page 4/4)

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Safety

All students must document that they have received all required safety training BEFORE they begin working in the laboratory. All students and visitors must review the Drezek Lab Safety power point.

Security

Doors should NEVER be left unlocked if no one is in the room. This applies to both student offices and the lab.

Shipping

Our shipping address is:

Software

Do not install illegal versions of software on laboratory computers. If you have any specific software needs for your projects, please let me know your needs and order the necessary software. MATLAB is available for free from Rice Engineering IT division.

General Software

  • Make a back up copy CD of software
  • Add original CD, copy of original CD, installation codes, and manual to lab software notebook (or give to Marlena to make back ups and add to notebook)
  • Record CD and installation codes on Lab Software Table of Contents
  • Label sticker and put on CD when adding CD to binder

Specific Software: assigned to specific individuals

  • Keep back up copy of installation CD (the originals should be stored in the lab software notebook)
  • Keep copy of installation codes, hardware keys, and manuals

It is important we keep accurate records of what the lab has purchased. Remember you can check out Office CDs from the BioE office and have MATLAB installed by Rice IT.

Assigned Software

  • Maestro Imaging Software (Jiantang)
  • TracePro (Ying)
  • XFDTD (Ying)
  • Zemax (Jiantang)
  • SVM/statistical software/DTREG (Ben)

Travel

During your time as a graduate student you may have the opportunity to travel to conferences. When you make plans for traveling (including flights/conference registration/hotel) and charge the lab credit card in advance please email the lab administrator (Marlena) and our lab accountant (Valda) this information.

Other travel procedures include:

  • *TV Envelope must be completed within 30 days of trip*
  • Use PO form and lab credit card.
  • Can use personal credit card or lab credit card.

      If using lab credit card for charging flights

    1. When you are ready to book a flight: Email Marlena the flight details: Date, City, Total amount, and Account (Rice account)
    2. Marlena records flight information on a spread sheet: Marlena emails the person it is OK to purchase flight (on lab credit card)
      Do not purchase travel on lab credit card until you receive the OK to purchase
    3. If you do not follow this procedure, then you will need to use your personal credit card and then be reimbursed from Rice for travel.
    4. 4. The traveler still needs to complete the appropriate paperwork and TV envelope in a timely manner.
  • Use personal credit card. At check-in give hotel the Tax Exemption form.
  • Use personal credit card.
    *Keep all original receipts. For personal credit card charges complete the back side of the TV envelope. Rice will reimburse you.
  • Per diem.
    Be sure to note “Add food per diem for # of days” on TV envelope.
  • The current mileage rate is available on the Payment Solutions website. ( (External Link) )
    • January 1, 2008 through December 31, 2008
    • The business mileage reimbursement rate is $.505 per mile.
    • (need to multiply by 2 if it is return trip)
    • Rice to IAH: 23.4
    • Rice to Hobby: 12.5
    • Rice/IAH: (23.4*2) * (.505) = $23.63
    • Rice/Hobby: (12.5 *2) * (.505) = $12.63

Vacation

Students are employed full time in the lab beginning on January 1 of the first year of graduate school. Per departmental policy, two weeks of vacation days per year are allowed. Typically, this vacation will be used during the winter holidays, Spring Break, or summer. Vacations must be scheduled and approved well in advance by the PI. I realize that if your home country is not the US, it may be preferable to take longer vacations at less frequent intervals. This is generally not a problem but again must be cleared in advance.

Virus software

All lab computers should be running virus checking software at all times. Copies of McAfee can be downloaded for free from the Rice distribution webpage.

Weekly email updates

All graduate students are required to send a weekly progress report by the end of the day of Friday. The report should discuss results from the past week and plans for the following week. The purpose of these reports is to improve the quality of your scientific writing through regular practice and to provide me a means to keep track for your research progress. The weekly update need not be formal or long and should require less than 1 hr per week of your time.

Work hours

Beginning on January 1 of the first year, graduate students are full-time paid employees of the laboratory. Specific hours are not required, and accomplishments are far more important than the number of hours worked. However, the majority of the work time should coincide with normal business hours. Obtaining a PhD does not at all correspond to spending a certain number of years spending time in a lab. In general, it is my expectation that a hard-working student who enters the lab with a bachelor’s degree can complete all of the requirements within approximately a 4 - 5 year period. This period may be somewhat shorter if the student already has a master’s degree or is a MD/PhD student who has already completed a number of courses. The period may be longer depending on the rate of progress toward research goals.
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Source:  OpenStax, 2008 nsf advance workshop: negotiating the ideal faculty position. OpenStax CNX. Feb 24, 2010 Download for free at http://cnx.org/content/col10628/1.3
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