Senior Practice Assistant

K and L Gates LLP
US - Washington - Seattle
January 18, 2025

At K&L Gates, we are looking for smart, imaginative and hard-working people with diverse backgrounds, experiences and ideas to join us. Perhaps our search for talented visionaries and your search for important and impactful work lead to the same place.

K&L Gates' Seattle office has an immediate opening for a full time Senior Practice Assistant supporting a team of lawyers in our Labor, Employment and Workplace Safety practice group. The successful applicant must have a minimum of 3-5 years Washington litigation experience in both state and federal courts and be a self-starter with excellent organizational and document management abilities.

The Senior Practice Assistant is also a member of our Shared Services Team of highly skilled practice assistants who support assigned lawyers and several associates and paralegals. Strong knowledge of litigation and corporate practice tasks is critical.

The Practice Assistant will be responsible for providing a high level of administrative support including preparation of client billing, matter management, project organization, database/file management, tracking deliverables, maintaining calendars, arranging domestic and international travel, time and expense entry, and promoting office efficiency.

Essential duties

Performing complex administrative legal tasks that may be highly confidential or sensitive, requiring discretion
Creating, editing, and proofreading letters, legal documents, and memos, including checking documents for content and context
Organizing and maintaining all correspondence and documents using the relevant document management system
Managing emails, calendar appointments, and client contact lists
Scheduling meetings and coordinating all logistics
Coordinating services with internal stakeholders
Providing business development support when necessary
Using internal library resources for external research as directed
Managing physical and electronic files, including intake, retention, retrieval, and transfer of records
Maintaining an organized and secure workstation and filing areas
Running critical document checks to ensure all files have been appropriately saved
Importing electronic documents, including scanning documents into the document management system
Coordinating entering, editing, and tracking daily billing entries for stakeholders
Coordinating and preparing monthly client bills
Preparing check requests and expense reports
Opening new client and matter files and conducting conflict checks
Coordinating, verifying, and obtaining appropriate approvals for all domestic and international travel arrangements with the firm's travel provider and processing related business expense reimbursements
Assisting other practice assistants with overflow work and providing backup support
Providing backup support for reception and office or client services functions, as needed
Performing other relevant duties in the practice area as directed by the immediate supervisor or other senior stakeholders
Working overtime as occasionally required

Knowledge, Skills & Abilities Required

Requires 3 to 5 years of legal practice assistant, executive assistant or administrative assistant experience, preferably with a large-sized law or professional firm.
Strong knowledge of court rules and litigation procedures.
Strong administrative skills including typing, proofreading, spelling, grammar and math.
Knowledge of Windows 365, Elite 3E, iManage, Acrobat Adobe, Concur and Intapp preferred.
Ability to organize and prioritize workload and use good judgment in in prioritizing work and meeting deadlines.
Ability to take initiative in handling projects and anticipating next steps.
Positive attitude and growth mindset.
Receptive to constructive input.
Must display a professional manner with clients, lawyers, paralegals and other staff members.
Excellent communication skills to work effectively with a diverse group of clients, lawyers and staff, and to provide information with courtesy and tact.
High School diploma or equivalent required, Certificate or Degree from a Business School is preferred.

Compensation Salary $73,000-$124,000

The compensation salary for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors.

ABOUT THE FIRM

K&L Gates is a fully integrated global law firm with lawyers located across five continents in more than 40 offices. We have experienced dramatic growth in the past decade and now rank among the largest U. S. based law firms in the world. We take pride in constantly striving for innovation, imagination and an entrepreneurial spirit. We come up with big ideas and then roll up our sleeves to get the job done, guiding our clients through their most complex issues in a variety of industry sectors and across multiple regions of the world.

The industry recognition the firm has garnered emanates from the foundation of a global community aligned on behalf of our clients. The people at K&L Gates are committed to working together to create a legacy for each other, the firm, our clients, and the communities in which we serve. We thrive in an inclusive and socially conscious environment that embraces diversity and takes a holistic approach to the career evolution of all our professionals.

For more information or to view other job opportunities, please click here to go back to our careers page.

Notice: We participate in E-Verify in certain Firm locations for purposes of verifying employment eligibility.

BENEFITS

K&L Gates offers our personnel a comprehensive suite of benefits to help meet your needs now and in the future. Depending on your eligibility, options for full-time personnel include:

Medical/Prescription Drug Coverage (including a Health Savings Account feature)

Back-up Child/Elder Care and access to a caregiving concierge

Dental Insurance

Wellness Program

Vision Insurance

Pre-tax Commuting Benefits

401(k) Retirement Plan and Profit Sharing

Business Travel Accident Insurance

Short- and Long-term Disability Protection

Pet Insurance

Life Insurance (including Basic, Supplemental, Spouse, Child, and Accidental Death and Dismemberment)

Health Advocacy Services

Paid Time Off (20 days/year through first 4 years of employment; 25 days/year after 5 years of employment)

Identity Protection/Restoration and Fraud Insurance

Parental Leave (18 weeks of which 6 are paid; short-term disability may provide additional paid time off)

Student loan refinancing options and access to a student loan concierge service

Paid Holidays (12)

Addiction Resourc.

Read the full job description and apply online on the recuiter's web-site

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