Administrative Assistant temp to hire

Dependable Staffing Agency
US - Washington - Federal Way
January 13, 2025

Dependable Staffing Agency

Administrative Assistant - Temp to hire

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, we'd like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office. We want someone who is a go getter, self-starter, who can work with a team and help maintain a positive work environment. Someone who is willing to go the extra mile to learn and grow with Dependable Staffing Agency.

Responsibilities

Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Assist contacts between executives and customers or personnel
Assist in planning appointments events and travels
Prepare regular reports and update internal databases
Organize phone calls and emails
Coordinate senior managers' calendars on a daily basis
Liaison and Reporting
Working with the team
Preparing meeting
Liaison of the employee and the COE
React promptly to all customer and staff requests
Organize internal communication including such activities as information distribution and presentations scheduling
Develop suggestions to optimize office management and to solve problems
Review company's policies and develop recommendations on how to improve them
Become familiar with the orientation process for all staff
Responsible for producing accurate and timely transcripts in a range of formats.

Requirements

Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
Prepare transcript of a meeting, encapsulating discussions, decisions, task assignments, and deadlines.

If you believe you are the right candidate for this position, upload your resume here or email our recruiter at *** *** or call us at ***

Read the full job description and apply online on the recuiter's web-site

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