Human Resources Generalist

Description

The Y is the leading nonprofit committed to strengthening community by connecting all people to their potential, purpose and each other. Working locally, we focus on empowering young people, improving health and well-being, and inspiring action in and across communities. By bringing together people from different backgrounds, perspectives and generations, we ensure that we all have access to the opportunities, relationships and resources necessary to learn, grow and thrive.

Come to work each day knowing that what you do has an impact on the lives of the people in your community. At the Y, we invite you to develop your skills, realize your leadership potential, and discover a position that is truly much more than a job. Plus, there is always room to grow at the Y!

We are looking for a detail-oriented, passionate, and highly organized individual to join our HR Team! Please attach a Cover Letter to your application so we can learn more about you & your experience. If you have previous non-profit and HR experience, this might be the perfect role for you!

Deadline to Apply: end of day on November 17, 2024

First interviews will be scheduled for the week of November 19-22, 2024. Second round interviews will be scheduled for November 26-27, 2024.

Position Summary:

As a member of the YMCA of Snohomish County association's human resources team, provide upbeat, full-cycle support to staff and supervisors in various aspects. The focus is managing a multitude of general HR administration, recruitment, onboarding, backup payroll and other HR-related activities.

Job Duties/Responsibilities:HR Administration

• Manage staff files entered into Kronos/UKG systems, keep documents up to date in employee files
• Oversee New Employee and Rehire Onboarding
• Oversee minor authorization forms and minor compliance
• Oversee and manage pre-employment TB screenings for child care, manage drug testing protocols
• Process criminal and state background checks for employees and potential employees using internet resources
• Work with third party vendor(s) on unemployment, workers compensation claims and employee verifications
• Track, manage and complete annual OSHA reporting including submitting OSHA Form 300 and posting OSHA Form 300A at all branches
• Manage and complete annual EEO Reporting
• Support HR department as needed; complete other duties as assigned

• Manage and troubleshoot all aspects of Kronos/UKG Talent and Acquisition module and workflow management
• Receive, manage and process all Job Requisition requests while maintaining online job postings at various job boards (Y website, Indeed, iHire, Aquatics Job Network etc. ) and notify job openings to YMCA staff
• Oversee applicant reference check system (Harver)
• Process, document and pay monthly recruitment bills

• Payroll support backup: know, complete and process payroll as needed
• Assist in receiving, processing and inputting merit increases as well as yearly minimum wage increases
• Assist with creating newly created cost centers, staff cost center adjustments, and secondary job requests in UKG system as needed to support Benefits/Payroll

• SHRM-CP or PHR certification preferred
• Two or more years' experience in human resources required, using standard Microsoft Office Suite, office equipment and customized software
• Non-profit experience required; prefer a candidate with past experience or exposure in a variety of focus areas, including child care, aquatics, marketing, youth programming, etc.
• Knowledge and experience in onboarding, benefits, and employee relations preferred
• Understanding and knowledge of current regulations, current practices, and applicable laws preferred
• Detail-oriented and able to work independently; have excellent organizational, time management and decision making skills; and the flexibility to change priorities as required - must be responsive and meet absolute deadlines
• Strong interpersonal and communication skills, including positive interaction with staff and vendors
• Ability to speak, write, and understand English clearly and concisely; and establish and maintain cooperative working relationships with those contacted in the course of work
• Fluency in second language preferred
• Ability to exercise sensitivity in dealing with individuals of diverse socio-economic backgrounds, cognitive and physical abilities as well as individuals of diverse cultural and ethnic backgrounds
• Ability to maintain confidential information and keep proper discretion/good judgement
• Satisfactory result from credit background check is required due to access to bank information, payment processing and position of trust
• Knowledge of YMCA programs and practices preferred

• Build relationships with a diverse membership base in culturally responsive ways, connect members with one another and to the YMCA
• Exhibit Caring, Honesty, Respect and Responsibility
• Complete required training and certifications within established guidelines
• Arrive on time ready for shift, clock in/out within timekeeping system

• Models and teaches the Y's values
• Ensures a high level of service with a commitment to improving lives
• Provides volunteers with orientation, training, development, and recognition
• Cultivates relationships to support fundraising

• Champions inclusion activities, strategies, and initiatives
• Builds relationships to create small communities
• Empathetically listens and communicates for understanding when negotiating and dealing with conflict
• Effectively tailors communications to the appropriate audience
• Provides staff with feedback, coaching, guidance and support

• Provides others with frameworks for making decisions
• Conducts prototypes to support the launching of programs and activities
• Develops plans and manages best practices through engagement of team
• Effectively creates and manages budgets
• Holds staff accountable for high-quality results using a formal process to measure progress

• Shares new insights
• Facilitates change; models adaptability and an awareness of the impact of change
• Utilizes non-threatening methods to address sensitive issues and inappropriate behavior or performance
• Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology