Meeting Planner

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Function as primary client liaison and lead for assigned programs. Manage pharmaceutical meetings and events through the implementation of strategy, delivery of objectives and execution of logistics, while effectively working with clients.

Responsible for coordination of program planning from post contract execution to final billing for Transfer of Value reporting, while providing unparalleled levels of customer service on all programs. Work closely with client contact to understand and meet program objectives/outcomes. The scope of this position is dependent upon assigned account/programs. Duties will vary from client-to-client and program-to- program.

What You'll Do:

• Complete project timeline; establish a work flow schedule with client and suppliers to facilitate prompt and accurate handling of all program details.

• Use business program management system to manage program from contract turn-over meeting to final bill completion.

• Manage and negotiate any additional hotel needs, destination management company (DMC), air and all third party contracts. Monitor attrition dates, cancellation policies to ensure contracted services are completed.

• Communicate between Information Technology support and clients for web requirements on assigned programs. Work with creative team to produce program materials.

• Coordinate and possibly attend site inspections as needed. Coordinate all program details and produce a program itinerary / working agenda that outlines all program specifics and requirements. Conduct program debrief with client.

• Work with accounting to complete final bill, review final billing prior to final invoicing to client.

• Maintain accurate records, system input, and complete file management as outlined in American Express M&E and client policies and procedures for ToV reporting.

• Evaluate program impact and reassesses objectives and outcomes; plan for continuous improvement.

• Partner with designated team to communicate registration, air needs, status meetings and continuous communication throughout program.

• Able to assist with any level of event including those of a complex nature, large volume, high level of confidentiality, international scope, HCP attended, etc.

What We're Looking For:

• REQUIRED: 5-7 years meeting planning experience with at least 3 years in a pharma environment.

• CMP designation preferred

• 4 year degree preferred

• Ability to communicate effectively and professionally with all levels of management and clients.

• Neat and professional appearance. Ability to work accurately and timely - in order to meet deadlines

• Ability to be flexible and handle change well

• Proven skills for technology and/or software solutions and analytical skills required.

• Microsoft Word and Excel experience - Advanced level. Experience with meeting industry technology required (CVENT)

• Advanced oral and written presentation skills required

• Ability to travel by airplane, boat, rail and/or car with travel up to 40%

The Company has good cause to conduct a review of criminal history for this specific position based on the job duties (see listed job duties above) and because the role will involve access to credit card data, confidential client information or data and other proprietary corporate information and trade secrets.

Location

United States

The US national annual base salary range for this position is from $46,000 to $93,000. The national range provided includes the base salary that GBT expects to pay for the role. Actual base salary will be based on factors including the scope and complexity of the role and the successful candidate's relevant experience, skills, knowledge, and work location.

In addition to base salary, this role is eligible for an annual Performance Based Incentive, which rewards participants based on company performance. For information about our comprehensive US benefits programs and eligibility, please review our Benefits-at-a-Glance document.

Benefits at a glance (/explorer. amexglobalbusinesstravel. com/rs/346-POJ-129/images/GBT_2023BenefitsAtAGlance_Without_Rates_Final. pdf)

The #TeamGBT Experience

Work and life: Find your happy medium at Amex GBT.

• Flexible benefits are tailored to each country and start the day you do. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and more.

• Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.

• Develop the skills you want when the time is right for you, with global tuition assistance, access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first.

• We strive to champion Diversity, Equity, and Inclusion in every aspect of our business at GBT. You can connect with colleagues through our global Inclusion Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and action.

• Wellbeing resources to support mental and emotional health for you and your immediate family.

• And much more!

All applicants will receive equal consideration for employment without regard to age, sex, gender (and characteristics related to sex and gender), pregnancy (and related medical conditions), race, color, citizenship, religion, disability, or any other class or characteristic protected by law.

(/explorer. amexglobalbusinesstravel. com/rs/346-POJ-129/images/Additional%20Disclosures%20in%20Accordance%20with%20the%20LA%20County%20Fair%20Chance%20Ordinance. pdf?version=2) for Additional Disclosures in Accordance with the LA County Fair Chance Ordinance.

Furthermore, we are committed to providing reasonable accommodation to qualified individuals with disabilities. Please let your recruiter know if you need an accommodation at any point during the hiring process. For details regarding how we protect your data, please consult GBT Recruitment Privacy Statement (/ amexglobalbusinesstravel. com/gbt-recruitment-privacy-statement/) .

What if I don't meet every requirement? If you're passionate about our mission and believe you'd be a phenomenal addition to our team, don't worry about 'checking every box;" please apply anyway. You may be exactly the person we're looking for!

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