CST Administrative Support Assistant III

Position: CST Administrative Support Assistant III

Job ID:
13459

Location:
Newport News, VA

Category:
Clerical/Admin

Division:
CST Division

Position Type:
Regular

Education:
High School Diploma

Experience Required:
5+ years

Relocation Provided:
No

Position Description

Come join our team at Jefferson Lab, where great mindsmatter.

Posting Date: 10/07/2024
Salary Range:$42,700- $62,300 (A/S-III)
Work Location Type:Flexible On-Site (working more than 60% on-site)

What your job will look like:
As the CST Division Administrative Support Assistant, youwill utilize software for functional areas to compile and generate accurate reports, statistics, timelines, tables, graphs, correspondence, and presentations. Develop and implement processes to enhance and coordinate the division's workflow, special projects and events. Serve as back-up support to Division Administrators as needed. This position requires a dedicated incumbent acting at a high level of accuracy, confidentiality, efficiency, and strategic forethought.

In this role you will:

• Provide administrative support for the CST Division Leadership with projects and event organization.
• Coordinate thecompilation and timely submission of the division's special projects and events. Develop and maintain a system for project oversight, action tracking, and reporting requirements. Work with the budgeting office to ensure projects remain on budget and within the correct project codes.
• Arrange and process domestic and foreign travel from request to reimbursement for staff, and visitors traveling to Jefferson Lab.
• Coordinateboth internal and external events, organize and oversee meetings, serve on local organizing committee as conference secretary,maintain status on actions andkeep chair.
• Develop and maintain the project and event web pages and ensure content and formats meet Lab standards.
• In collaboration with Project Managers and other personnel, ensure compliance of project requirements, assist with timekeeping, minutes, and action items, organize meetings and scheduling for reoccurring status meetings.

Qualifications We Require:

Education:

• HighSchool Diploma

Experience:

• 5 years ofrelevant experience or
• Equivalent combination of education and experience.
• Experience working in a high-volume environment, adapting to competing priorities and multi-tasking.
• Proficiency using Microsoft Office 365 applications including, but not limited to Outlook, Word, Excel, SharePoint, and PowerPoint. Adept at document handling/editing using Adobe Acrobat. ,
• Demonstrated experience with front office reception responsibilities.
• Experience in website development and maintenance,Indico, or other event management software, preferred.

Knowledge, Skills, Abilities:

• Demonstrated ability to oversee multiple projects with tracking action items, staying on deadline, scheduling status meetings with various stakeholders.
• Knowledge of or the ability to learn the relevant JLab Admin manual processes, analyze data/information, review processes as described in work instructions and determine how to communicate those instructions clearly.
• Must be able to work with the highest degree of integrity and professionalism when dealing with clients and confidential/business sensitive information.
• Excellent written and oral communication skills and attention to detail. Must be able to produce quality, easily understood documents for a variety of audiences, including some of a sensitive nature. Exceptional interpersonal skills. Must be able to work with others in a team atmosphere in order to contribute to the goals and objectives of Jefferson Lab.
• Highly organized and the ability to represent administrative functions appropriately in an executive environment.

About Jefferson Lab

Join a community with a common purpose of solving the most challenging scientific and engineering problems of our time. The Jefferson Lab campus is located in southeastern Virginia amidst a vibrant and growing technology community.

A career at Jefferson Lab is more than a job. You will be part of "big science" and work alongside top scientists and engineers from around the world unlocking the secrets of our visible universe. Managed by Jefferson Science Associates, LLC; Thomas Jefferson National Accelerator Facility is entering an exciting period of mission growth and is seeking new team members ready to apply their skills and passion to have an impact. You could call it work, or you could call it a mission. We call it a challenge. We do things that will change the world.

Total Rewards at Jefferson Lab

At Jefferson Lab, we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive. Our benefits program includes, but is not limited to:

• Medical, Dental, and Vision Care Plans
• Flexible Spending Accounts
• Paid Time-off and Leave Programs (Paid Parental, vacation, holidays, and sick leave)
• 401(k) Plan - 9% Lab Contribution; 100% vested
• Flexible Work Arrangements (Remote & Alternate Work Schedules available)
• Tuition Assistance, Training and Professional Development Programs
• Live near the waterways of the Chesapeake Bay region with access to nearby beaches, mountains, and all major metropolitan centers on the East Coast

Jefferson Science Associates, LLC (JSA) manages and operates the Thomas Jefferson National Accelerator Facility (Jefferson Lab). JSA is an Equal Opportunity Employer and does not discriminate in hiring or employment on the basis of race, color, religion, ethnicity, sex, sexual orientation, gender identity, national origin, ancestry, age, disability, or veteran status or on any other basis prohibited by federal, state, or local law. As part of the JSA's equal employment opportunity policy, we also take affirmative action as called for by applicable laws and Executive Orders to ensure that minority group individuals, females, disabled veterans, recently separated veterans, other protected veterans, Armed Forces, and qualified disabled persons are introduced into our workforce and considered for promotional opportunities.

JSA is committed to providing reasonable accommodations for persons with disabilities (unless doing so will result in an undue hardship). If you need a reasonable accommodation for any part of the employment process, please send an e-mail to recruiting @jlab. org or contact Human Resources by calling *** and selecting option 1 between 8 am - 5 pm EST to provide the nature of your request.

Employment with JSA is conditional upon DOE approval if at any time during your employment you are participating in a Foreign Government Talent Recruitment Program or Affiliated activity. Generally, such programs/activities include any foreign-st.