Office Assistant

Angel Studios
US - Utah - Provo
December 14, 2024

Who We Are

Angel Studios is the home of stories that amplify light. Through its platform, thousands of "Angel" investors choose which titles will be created, funded, and distributed. Angel Studios allows creators and audiences to form passionate communities around their creative projects, making the story behind the story as important as the final project itself. Some of the studio's key projects The Sound of Freedom and Dry Bar Comedy have earned billions of views around the world. Learn more at Angel. com

We're looking for passionate team members who want to build world-class products that will reshape media over the coming decades. Learn more about:

Our North Star

Company Strategy

Team Principles

Join us and be part of stories that matter.

Summary/objective:

The receptionist serves as the first point of contact for visitors, providing a welcoming and professional atmosphere. This role involves managing front desk operations, handling administrative tasks, and ensuring smooth communication between departments when guests arrive.

Essential functions

Amplify light in every action.
As the owner of your outcomes, you are empowered to break down silos and coordinate with any and all people you need in order to reach your goals.
You are ultimately responsible for achieving the outcomes while also using resources wisely - whether that be money, people, or time.
Know your customer - it might be our viewers, investors, creators, or internal Angel Teams. Ensure you understand your customer and are providing what THEY need and not just what you want to build.
Give consistent and timely candid feedback with compassion - your team members need to know where they stand at all times. If you find yourself doubting a team member, address it swiftly with actionable feedback.
Contributes in a way that moves the Angel mission forward and exemplifies the team qualities required for working at Angel.
When faced with roadblocks, mistakes or unforeseen circumstances, consistently and proactively find creative solutions and/or break down barriers to handle the challenge or complication. (Focus is on creating/building/testing/learning/resolution rather than getting stuck and identifying or placing blame).

Key Responsibilities

Front Desk Management
Greet visitors, clients, and team members with a friendly and professional demeanor.
Direct visitors to the appropriate department, and take messages as needed.
Maintain a clean and organized and welcoming reception area.
Administrative Support
Handle incoming and outgoing mail, courier services, and deliveries.
Assist with data entry, filing, and maintaining company records.
Prepare and distribute internal communications or reports as needed.
Backup and coordination duties between People and Culture team, and Customer Support team.
Help with facilities coordination, including space planning, moves and other events as applicable.
May assist in onboarding activities.
Customer Service
Address general inquiries from visitors and clients in person, by phone, or via email.
Provide basic information about the organization, services, and facilities.
Escalate complex queries or concerns to the appropriate team or leader.
Office and Facilities Coordination
Order and maintain office supplies and equipment.
Coordinate with vendors for maintenance and repairs.
Support staff with administrative tasks and requests.
Prepare, set up, and arrange catering for company wide meetings/lunches.
Support for special events and projects as needed, in coordination with the People Team.
Ordering company snacks, and stocking, refilling water supplies and snacks within the kitchens. Must participate in setting and achieving regularly scheduled and outlined objectives.

Required education and experience

High school diploma or equivalent
Prior experience in a receptionist or administrative role is an advantage.
Proficiency with Microsoft Office and Google Workspace.
Strong verbal and written communication skills.
Excellent organizational and multitasking abilities.

Preferred education and experience

(Associate's degree preferred)

Key Attributes

Friendly and approachable personality.
Professional appearance and behavior.
Strong attention to detail.
Ability to work independently and as part of a team.
Problem-solving skills and a proactive approach to tasks and responsibilities.
An exceptional listener with excellent written and verbal communication skills.
Detail-oriented perspective and able to pick up on overlooked details.
Organization and time management. Able to maintain confidentiality of information.
Must be able to manage multiple assignments, set priorities, and adapt to changing conditions.
Resourceful and able to problem-solve and manage tasks with ambiguity. Willing to perform an array of tasks both in and out of the office, at times with flexibility in schedule.
Can take feedback to tasks and assignments positively and create better solutions.
Ability to pick up new skills and learn how to use new programs.
Ability to take individual ownership, execute with high energy, share context, insist on candor with positive intent.

$16 - $20 an hour

Commensurate with experience and scope of responsibilities.

Work environment - When in the main office, expect a comfortable, air-conditioned work environment. Team members are issued their own desks, but the office is an open, shared space and can be fast-paced and occasionally noisy.

Physical demands - Must be able to stand or sit at a desk for long periods of time. Must be able to see the difference between various colors, shades, shapes, and sizes.

Position type and expected hours of work - Regular full-time, 40 hours per week.

Travel required - Out-of-state travel is not anticipated for this position.

Work authorization - Must be authorized to work in the United States.

EEO statement

At Angel Studios, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates.

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the team member for this job. Duties, responsibilities and activities may change at any time with or without notice.

Perks at Angel:
• Competitive compensation
• 100% company-paid medical, dental, and vision premiums for employees and dependents
• Short, and Long Term Disability Insurance and Basic Life Insurance paid for employee, with option of additional AD&D insurance
• Generous Paid Time Off
• Health Spending Account (HSA)
• 401(k) investment opportunity with emplo.

Read the full job description and apply online on the recuiter's web-site

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