Administrative Specialist - Strategic Sourcing and Partnerships and Programs

When you're the best, we're the best. We instill an environment where employees feel engaged, satisfied and able to contribute their unique skills and talents while living and working as their authentic selves. We provide extensive opportunities for personal and professional development, building both employee competence and organizational capability to fuel exceptional performance through an inclusive environment both now and in the future.

Do you have experience supporting executives? Are you known for keeping pace and remaining flexible when business priorities change? Are you a creator and maintainer of processes, and schedules. known for organizing and critical thinking? Are you confident interacting with all levels of management? If you're nodding your head, then this position might be right for you.

Vizient Inc. is seeking an Administrative Specialist to provide support to several VPs of Strategic Sourcing Partnerships and Programs.

At Vizient, our support professionals are highly respected, and we are committed to investing in our administrative community by offering a unique approach to career development through skill development, knowledge expansion, networking, leadership development, and professional growth. Our administrative professionals are the heart of our organization and are a part of an enterprise support team known as Administrative Services.

Summary:


In this role, you will serve as the Administrative Specialist to the three Vice-Presidents of Strategic Sourcing Partnerships & Programs. The team is fast-paced and focused on the success of the customer. You will support all aspects of their daily routine to maximize efficiency and impact on our customers and serve as a key point of contact between the leadership team as well as, internal and external executive audiences. You will provide superior customer service while maintaining cooperative working relationships.

You will be accountable for challenging and complex assignments that require tact, confidentiality, problem-solving, independent judgment, and action. You will play a critical role in ensuring the smooth operation of the department, supporting team projects and initiatives, and fostering a professional working environment within the company leading with Vizient's values:
Be Bold, Be Accountable, Be Inclusive, Be Purposeful.

Responsibilities:

• Calendar and Schedule Management:
  Proactively manage the day-to-day activities of the Executives, by resolving conflicts, coordinating, anticipating, strategizing, and prioritizing to ensure an effective time management approach.
• Meeting Scheduling & Logistics:
  Coordinate in-person, hybrid, and virtual meeting arrangements with internal and external audiences including conference calls with Teams or Zoom. Seek out context to assimilate information and provide strategic support.
• Travel Arrangements & Expense Reporting:
  Manage travel arrangements, ensuring obligations are strategically prioritized and aligned with Vizient's travel policies. Prepare, reconcile, and submit expense reports in a timely fashion, for the Executives and their leadership team to align with Vizient's expense policies.
• Communications, Correspondence Materials:
  Assist Executives with materials:
  prepare, compose, and/or edit documents (agendas, minutes, notifications, etc. ), presentations, and other materials.
• Meeting Facilitation:
  Collaborate with team leaders to plan, and participate in team meetings, including preparing materials, and agendas, taking notes, and following up on action items based on Executives' requirements.
• Efficiency Enhancement:
  Optimize day-to-day operations for Executives and self, seeking to increase efficiency, and organization. Deliver a high level of support by proactively establishing processes, timelines, networks, and workflows that support the team leaders' priorities and initiatives.
• Employee Engagement:
  Support leadership in coordinating employee engagement activities within the department and the enterprise Administrative Services team. Partner with Business Unit Administrative Managers on onboarding activities for the team.
• Customer Relations:
  Develop positive rapport with internal and external customers and serve as a trusted advisor to the Executives. Collaborate with other assistants to facilitate communication and ensure efficient information flow within the business area and across the Enterprise.
• Other / Special Projects:
  Provide project-based support to assigned Business Unit or area by managing and prioritizing tasks along with participating in special projects. Operate with complete discretion and serve as a trusted sounding board to the Executives.

• Relevant degree preferred.
• 2 or more years of relevant experience in a corporate environment as an administrative support role required.
• Strong project management skills to balance multiple priorities with attention to detail required.
• Proficiency in Microsoft Program Suite. Workday and Concur, preferred.
• Sharp written and verbal communication skills.
• Professional, can-do attitude, approach, and presence.
• Strong organization skills and detail orientation with strong self-direction and results-driven.
• Willingness to travel
• The ideal candidate will join us in a hybrid workplace model at our corporate office in Irving, TX