Supervisor TRACK Administration

Valero Service
US - Texas - Houston
January 7, 2025

Description:
Ensures effective operation of the TRACK system. Supports and assists other departments and timekeepers using the TRACK system on a daily basis.

Implements an effective contractor timekeeping system at the refinery.
Oversees compliance with effective contractor timekeeping controls.
Monitors 3rd-party timekeeping efforts for accuracy and timeliness.
Works with Valero's internal IS contacts to ensure the local software and hardware systems are functioning as intended.
Ensures contractor timekeeping reports are sufficient to meet local and corporate management needs.
Provides direct oversight and supervision of company employees and contract timekeepers.
Manages contractor timekeeping efforts that track and validate for payment up to $500 million of contract expenditures per year.
Oversees personnel staffing plans and training as related to contractor timekeeping.
Makes recommendations as to whether or not contract timekeeping positions are company or contractor staffed.
Works with local and corporate contract personnel to ensure that contract rates and terms within the local timekeeping system are consistently executed contracts.
Provides feedback to contract personnel on potential efficiency improvements to contract terms and conditions.
Works with Procurement to establish contract rates and work schedules.
Interprets and resolves contract issues associated with rates, schedules, and exceptions.
Assists with cost tracking.
Monitors and maintains the TRACK system.
Leads and trains all contract and other employees on the effective operation and use of the Track system to ensure timely and accurate contractor timekeeping at the refinery.
Works with refinery planning and turnaround management to develop and execute staffing plan to support outages.
Interfaces with refinery leadership team, turnaround management, and capital project management to provide effective timekeeping services for base business, turnarounds, and capital projects where necessary.
Works with corporate accounts payable and vendors to enable timely and accurate invoice payment.
Ensures schedules and pay formulas for each contract are accurate within timekeeping system.
Generates contractor workforce schedules, including shifts and days onsite.
Performs verification of invoices against the TRACK System and assists with resolving discrepancies in a timely manner.
Generates and maintains contractor man-hour and reconciliation reports for contractor acceptance and invoice support.
Generates workforce reports and exception reports for management.
Trains and assists supplier timekeepers and other departments in performing their job functions on the TRACK System.
Coordinates system upgrades and suggests improvements for TRACK system functionality.

Qualifications - External

High school diploma or GED required.
Minimum of eight (8) years of experience in accounts payable and/or refinery maintenance administration required.
Experience using Microsoft Office database and spreadsheet applications (Access and Excel), SAP, and TRACK System required.
Bachelor's degree (or higher) in Accounting, Information Systems, or Procurement-related function preferred.
Experience in contractor timekeeping preferred.
Able and willing to work on-site, in-person at the Valero Houston Refinery, required

Position level and salary will be commensurate with qualifications and experience.

Qualifications:

All successful candidates must be eligible to obtain a TWIC card (Transportation Worker Identification Credential). It is Valero's policy that employees must wear this card at all times while working at the refinery. Please review eligibility criteria at/tsa.gov/for-industry/twic.

Position level and salary will be commensurate with qualifications and experience.

Valero's employees are the heart of its success, and there is a reason why the company is an employer of choice in the fuels manufacturing and marketing industry. It's not just the excellent benefits package, or the opportunities for personal growth, it's also the caring and committed culture of the organization that makes everyone feel like they're truly part of a team. For more information, visit Valero.com.

Valero is an EEO/AA Employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to legally protected status, including race/ethnicity, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, age, disability, protected veteran or any other status protected by applicable federal, state or local laws.

Please be advised, if you are viewing this position on a website that lists an estimated salary rate/range, it was not provided by Valero. Valero's market specific salary rate/range will be provided during the recruiting process and tends to be higher than what is estimated by such websites.
• LI-LP1

Job: Accounting/Tax/Audit
Primary Location: US-TX-Houston
Job Posting: Oct 22, 2024, 4:07:50 PM
Unposting Date: Ongoing
Req ID: 24001G5

Read the full job description and apply online on the recuiter's web-site

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