Bilingual HR Assistant

Description

Position at Jacintoport International

Starting rate: $18 per hour

Long-term employment with opportunities for growth.

We offer excellent benefits from day one, including:

• 401(K) Retirement Saving Plan w/ Employer Match
• Low-Cost Health, Dental & Vision insurance (Starting DAY ONE)
• Tuition & Certification Reimbursement
• Paid Time Off - (15 Days; prorated before 1st year)
• Parental Leave
• Paid holidays

• One (1) year minimum experience working with HR related matters, or two (2) years Administrative experience in a fast-paced office environment is required.
• Ability to read, write, and speak English and Spanish at an intermediate to advanced level, in a business environment, including proper spelling and punctuation.
• Must have Intermediate skills in programs such as MS Word, Excel, PowerPoint systems and Outlook.
• Ability to meet and deal effectively with the customers, executives and the general public. Well-developed interpersonal skills.
• Ability to handle multiple phone lines.
• Strong time management skills including the ability to prioritize competing deadlines.
• Strong organizational skills.
• Thorough knowledge of office equipment; scanner, facsimile, etc.
• Skill in composition and preparation of correspondence, reports, minutes and other written materials with accuracy and reasonable speed.
• Ability to maintain confidentially.
• Ability to perform and prioritize a variety of administrative assignments with minimal supervision.
• Must be able to work extended hours, weekends and/or holidays as needed.

• Experience working with performance evaluations, investigations and or disciplinary matters.

• Provides administrative support for the Human Resources department to include assisting employees with inquires, applying of company policy, running reports, gathering and analyzing data.
• Acts as liaison between employees, hiring managers, and recruitment team, including candidate referrals, proper completion of interview forms, interview coordination, processing assessments, and other items as needed.
• Assist in onboarding related duties and coordination of required screens as needed.
• Translate documents, policies, forms, to/from English and Spanish
• Maintain HR Database (employee records and wc)
• Provide customer service to employees
• Receives and screens all office visitors for department manager.
• Arranges meetings and conferences for department manager as instructed.
• Maintains heavy volume of filing, maintains and updates departmental filing system as needed.
• Type letters and memoranda with guidance. Proofreads documents for grammar edits, obtains necessary signatures and routes appropriately.
• Prepares reports requested by the department manager, where information may be obtained from a variety of sources.
• Serves as back-up coverage for the Administrative Receptionist and Executive Admin
• Prepares courier packages and airway bills packages and documents for HR and Payroll.
• Distribute correspondence within the Human Resources department
• Assist candidates with the process of completing application as needed
• Assists with all preparation of new hire and termination files
• Assists with coordination, preparation and attendance of company events
• Assist with special projects as assigned
• Perform additional duties as assigned.

• Subject to physical is required along with other tests as applicable
• Ability to communicate (read and write) effectively in a business environment.
• Ability to follow procedures and instructions.
• The employee is regularly required to use their hands and fingers
• The employee frequently is required to talk and/or hear
• The employee is continuously required to sit
• The employee is occasionally required to stand and walk; climb or balance; stoop, kneel, crouch, or crawl.
• The employee must occasionally lift and/or move up to ten (10) pounds
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

• Report safety hazards
• Immediately report incidents involving injury, illness, or property damage
• Wear protective PPE (Personal Protective Equipment) as instructed or necessary
• Comply with all company safety policies, procedures, and rules
• Refuse any unsafe task or operation
• Participate in safety meetings and training
• Be constantly aware of their personal safety and that of their coworkers

• Indoors office, controlled temperature environment; occasionally outdoors exposed to heat, rain, cold.
• The noise level in the work environment is usually busy due to open areas and telephones.

• We are an Equal Opportunity Employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
• If an applicant with a disability is unable or limited in their ability to use or access our online application center as a result of their disability, they can request reasonable accommodations by sending an email to [email protected]
• The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
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