Administrative Coordinator

Affiliated Monitoring:
A Leader in Safety and Security

Affiliated Monitoring is dedicated to safeguarding millions of lives by monitoring critical health and security systems. As an industry leader with over four decades of success, we're leveraging cutting-edge technologies to drive continued growth.

Join Our Houston Team

The Houston office of Affiliated Monitoring is looking for an organized, outgoing and experienced Administrative Coordinator to help ensure the day-to-day operations of the office run smoothly.

You'll work across teams in the office, and with support from our HQ in New Jersey, to plan employee events, oversee office coordination and play an active role in the employee, visitor and candidate experience while onsite.

Key Responsibilities

• Event Coordination and Facilitation - in coordination with NJ HR staff, ensure proper planning through execution of employee events. This includes working with vendors, caterers, and other office/managerial staff and communicating appropriately with staff and guests
• Office coordination - ensure appropriate supply of office supplies, work with cleaning staff and outside vendors on building maintenance and management, and facilitate any other ad hoc projects or requests related to the general management and upkeep of the office
• Play a supporting role in creating a positive Employee Experience - assist with new hire document collection and facilitating onboarding sessions, schedule and facilitate larger meetings across the offices, assist with hosting of guests and ensuring a positive experience
• General Administrative support to local leadership - room booking, food ordering, and ad hoc requests
• Facilitate the onsite interview experience by greeting candidates, booking interview rooms, facilitating computer-based assessments, ensuring managers arrive on time for interviews, and seeing candidates out at the end of their interviews

Requirements

• 3+ years of experience in a similar role or setting - office management, HR assistant, or similar role
• Excellent organizational and planning skills, especially related to balancing multiple priorities and executing/project management of events
• Customer orientation - ability to deliver excellent customer service to internal and external customers
• Willingness and ability to learn new things - there will be plenty of opportunities to learn new tools, systems, and technologies and advance within the organization

Why Choose Affiliated Monitoring?

At Affiliated Monitoring, people and technology are at the heart of our operations. Founded in 1977, we offer a stable, growth-oriented environment that prioritizes internal advancement through ongoing training and professional development.

We're committed to fostering a positive and inclusive workplace culture where everyone is treated with empathy and respect. We strive for excellence in everything we do, embracing teamwork and a positive attitude.

Affiliated Monitoring offers a comprehensive benefits package, including comprehensive medical, dental, and vision coverage, a 401(k) retirement plan, company-paid life insurance, and more.

Join Us in Making a Difference

Affiliated Monitoring is an Equal Opportunity Employer. We believe in treating everyone with empathy and respect, regardless of race, gender, age, disability, sexual orientation, religion, or any other characteristic. We're dedicated to building an inclusive and diverse workplace where everyone feels valued and supported. Your unique perspectives and experiences are essential to our continued success.