Full Time Administrative Supervisor - Parks

City of Grand Prairie TX
US - Texas - Grand Prairie
January 20, 2025

Salary: $24.71 - $38.87 Hourly

Location : Grand Prairie, TX

Job Type: Full Time

Job Number: 2025-00003

Department: Parks, Arts & Recreation

Division: Administration

Opening Date: 01/17/2025

Closing Date: 1/31/2025 5:00 PM Central

Job SummaryJoin the City of Grand Prairie as an Administrative Supervisor, where you'll play a vital role in supporting our dynamic team! You'll oversee clerical staff, manage projects, and handle special assignments while ensuring the smooth operation of department-specific functions. Bring your organizational skills and leadership to make a meaningful impact in our community.Essential Job Functions

This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent.
This position has responsibilities that require lifting up to 10 pounds on occasion.
• Performs administrative duties to support the department's operations including but not limited to: maintain inventory, purchase office supplies and equipment; research, monitor and provide reporting on budget and expenditures; research, compile and distribute various reports or documents as needed; manage administrative functions for departmental projects, programs and/or events; modify or recommend updates to departmental processes, procedures and/or policy.
• Serves as a departmental liaison and front-line resource to the director typically addressing internal and external customers calls, concerns, and resolution of complaints as appropriate; typically involves supervision of 1 or more employees on a full time or part time basis; project and program management may involve work with vendors and outside agencies routinely.
• Dependent upon the department to which this position is assigned: Completes departmental specific functions by maintaining capital improvement project fiscal records; preparing, compiling and distributing departmental specific reports and documents; assisting in the preparation of court dockets; department specific forms, badges, access control, personnel records; processing forms, applications and payments; maintaining confidential records and filing system, processing permits or inspections as applicable, employee or applicant forms, documents, materials, uniforms, or any other tracking and management of internal controls requested and needed by the department director for departmental organization. May also be responsible for payroll processing including ensuring compliance with FLSA time keeping regulations, timesheets and records destruction.
• Supervises personnel by scheduling work assignments; conducting performance evaluations, making performance improvement and disciplinary recommendations, and making direct and significant recommendations to the Department Manager regarding hiring and firing decisions.
• All other duties as assigned by a supervisor/manager within your department/division.
Minimum QualificationsAny combination equivalent to experience and training that would provide the required knowledge, skills, and abilities may qualify. A typical way to obtain the knowledge, skills and abilities would be:
• Education: High School or GED with 1 year of advanced study - vocational, Junior College, Technical School, or certification.
• Experience: At least 3 years of experience in office/administrative support.
• Licenses: Valid Driver's License required

The City offers a full range of benefits for full time employees, including, but not limited to the plans as defined in the Benefits Guide.

01

What is the highest level of Education obtained?

Some high school, no diploma or GED
High School Diploma/GED
Some College, no degree
Technical or Trade School (Did not complete)
Technical or Trade School (Completed)
Associate's Degree
Bachelor's Degree
Master's Degree
Doctorate Degree

02

Do you have a valid drivers license?

03

How many years of administrative or office support experience do you have?

No experience
1 year under 2 years
2 years under 3 years
3 years under 4 years
4 years under 5 years
Over 5 years

Required Question

Read the full job description and apply online on the recuiter's web-site

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