Procurement Contracting Officer

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General Notes

Your skills will make a difference.

The University of Texas at Austin Procurement Strategic Sourcing team is seeking an energized candidate who has expertise in the planning, execution, negotiations, and relationship management of strategic sourcing for goods and services necessary to support all colleges, schools and units. The ideal candidate will have customer service mindset with a focus on continuous process improvement.

This position will review and approve purchasing requisitions, specifications and statements of work, draft and create formal and informal solicitations, draft and negotiate contracts and purchase orders, and shall be responsible for the entire procurement process. The selected individual will be responsible for maintaining direct communication with campus clients and suppliers and ensuring proactive involvement throughout the procurement process.

Skills that are important for this position include: Efficient problem solving skills, Effective communication skills, Integrity, Respect for team members, and Positive attitude. We expect all members of this team to exhibit the highest level of integrity, honesty, and transparency.

You'll be working for a university that is internationally recognized for our academic programs and research. Your work will contribute to operational excellence and enhance the student experience. If you're the type of person that wants to know your work has meaning and impact, you'll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)

• Voluntary Vision, Dental, Life, and Disability insurance options

• Generous paid vacation, sick time, and holidays

• Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds

• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)

• Flexible spending account options for medical and childcare expenses

• Robust free training access through LinkedIn Learning plus professional conference opportunities

• Tuition assistance

• Expansive employee discount program including athletic tickets

• Free access to UT Austin's libraries and museums with staff ID card

• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

• For more details, please see: /hr. utexas. edu/prospective/benefits and /hr. utexas. edu/current/services/my-total-rewards .

Must be authorized to work in the United States on a full-time basis for any employer without sponsorship.

U. S. Citizen. Applicant selected will be subject to government security investigation and must meet eligibility requirements for access to classified information at the level appropriate to the project requirements of the position.

Purpose

The procurement contracting officer supports a wide variety of organizations and will manage a range of procurement activities. This position will collaborate with category managers (if requested work aligns with our 3 category mangers) and internal clients by providing procurement expertise for one or more assigned projects through the entire lifecycle from planning through contract execution.

Responsibilities

• Work with clients to create and finalize all procurement methods available to purchase goods and services, including utilizing pre-established contracts, including Group Purchasing Organizations and cooperative agreements that may provide the best value to the University. The position will create, issue, and manage the entire procurement process from issuance of the solicitation through execution of purchase order or contract, and including the post award contract life cycle.
• Partner with University professionals to engage in strategic sourcing, plan and execute needed procurements, create solicitations, manage the selection process and participants to evaluate supplier proposal's strengths and weaknesses, and support negotiation efforts in the supplier selection. Ensure compliance with all procurement requirements, which apply to The University of Texas at Austin.
• Participate in creating a sourcing strategy for our clients as we improve our spend under management. Provide expert guidance and consultation to all areas including internal and external constituents regarding procurement, opportunities and budget planning.
• Create and analyze spend data regarding procurement and revenue generation. Track and report contract cost savings, goals and metrics. Draft executive briefs and other communication content and reports as requested.
• Maintain expertise, keep abreast of issues and changes in the procurement field by attending professional development conferences and procurement organizations. Remain current with market trends through relationships with suppliers. Maintain a working knowledge of applicable federal, state and local laws, regulations, and internal policies or procedures . Actively participate in Procurement and Payment Services assigned committees and meetings.
• Ensure the proactive engagement and creation for maximum opportunity for Historically Underutilized Business (HUB) and Federal Small Business (SB) firms.
• Performs other duties as assigned.

Required Qualifications

• Three years procurement experience; four years experience in the preparation of contracts and related documents.
• One year experience with the State of Texas procurement process.
• Working knowledge of contract documents (plans, specifications).
• Minimum of one (1) professional purchasing certification must be attained within twelve-month period of appointment to the position. Once, attained, certification must be maintained active.
• Experience using Excel, Microsoft Word, and eprocurement software.
• Excellent communication, collaboration and organizational skills, with an ability to manage multiple simultaneous activities in a diverse and complex environment.

Certification in the following areas shall be acceptable:

• Certified Texas Contract Developer (CTCD)
• Certified Texas Contract Manager (CTCM)
• Certified Professional in Supply Management (CPSM)
• Certified Purchasing Manager (CPM)
• Certified Professional Public Buyer (CPPB)
• Cer.