HR Services Coordinator

Summary:
Coordinates the pre-employment process (including but not limited to:
background searches, drug testing, and MVRs) and enters applicant information into the HR Systems.
Assists HR team with various projects as time allows.
Compiles and maintains electronic personnel records by performing the following duties.Essential Duties and Responsibilities include the following:
• Collect pre-employment information, verify for accuracy and completeness, track information utilizing HR/Payroll databases and process via input into vendor systems
• Compile results from pre-employment screening tests and communicate information to appropriate field personnel
• Collect and track pre-employment applicant data to provide information to authorized company personnel
• Maintain accuracy of HR information systems and databasesOther Duties and Responsibilities:
• Maintain pre-employment aspects of the employee files for designated locations
• Audit pre-employment files for all companies and report compliance to appropriate company personnel (bi-weekly and quarterly basis)
• Prepare files for scanning into electronic database and index scanned files
• Set-up of drug testing sites for new locations, coordinating information with vendor and appropriate field personnel
• Explain pre-employment process to appropriate field personnel as needed
• Answer questions regarding pre-employment testing results with appropriate field personnel
• Maintain accuracy of HR information systems and databases
• Assist with administration of annual and semi-annual MVR audits for appropriate locations dependent on customer contract specifications
• Assist benefits with monthly audits as time allows.
• Assist HR team as requested on various projects and tasks.
• Other duties may be assignedCompetency:
To perform the job successfully, an individual should demonstrate the following competencies:
Analytical, Administrative/Organizational Strength, Problem Solving, Customer Service, Interpersonal, Oral Communication, Team Work, Written Communication, Adaptability, Attendance/Punctuality, Dependability, Initiative.We are proud to offer the following benefits:
Insurance:
Medical with available FSA/HSA, Dental, Vision, Short-Term and Long-Term Disability, Life, and Accidental Death and Dismemberment, Critical Illness, and Accident.Paid time off:
Sick, Vacation, Holidays, Floating Holidays, Bereavement Leave, Jury Duty Leave, Volunteer Hours.Bonuses:
Employee Recognition Awards, Employee Referral Bonus Program, Profit Sharing Bonus, Bonus Program (salaried positions only).Other:
401K Retirement Savings Plan, Tuition Assistance Program.RequirementsQualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Education/Experience:
High School diploma required and two to three years related experience and/or training preferred; Bi-lingual skills and Associate's degree from an accredited college or university a plus.Language Ability:
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
Ability to write reports, business correspondence, and procedure manuals.
Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.Math Ability:
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percent.Reasoning Ability:
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.Computer Skills:
To perform this job successfully, an individual should have adequate knowledge and competency with Microsoft Office Suite:
Word (word processing software); Excel (spreadsheet software); as well as Payroll/HRIS systems (ADP Enterprise) and web based programs.Certificates and Licenses:
No certifications neededSupervisory Responsibilities:
No Supervisory ResponsibilitiesWork Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The noise level in the work environment is usually moderate.Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The employee must occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include Ability to adjust focus.
While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms and talk or hear.
The employee is frequently required to stand; walk and sit.
The employee is occasionally required to stoop, kneel, crouch, or crawl.
• This job description is not a contract for any specific period of time, and it may be adjusted at the employer's discretion as needs change and new needs are identified.