ACCOUNTING TECHNICIAN 1

State of Tennessee
US - Tennessee - Nashville
January 16, 2025

Job Information

State of Tennessee Job Information Opening Date/Time 01/14/2025 12:
00AM Central Time Closing Date/Time 01/27/2025 11:
59PM Central Time Salary (Monthly) $3,197. 00 - $4,804. 00 Salary (Annually) $38,364. 00 - $57,648. 00 Job Type Full-Time City, State Location Nashville, TN Department Finance and Administration

LOCATION OF (1) POSITION(S) TO BE FILLED:
DEPARTMENT OF FINANCE & ADMINISTRATION, ACCOUNTS DIVISION, DAVIDSON COUNTYFor more information, visit the links below:

tn. gov/finance

/ tn. gov/finance/careers-at-f-a. html

This position is designed as Hybrid

Qualifications

Education and Experience:
Education equivalent to graduation from a standard high school and experience equivalent to two years of full-time clerical accounting or auditing work. Substitution of Experience for Education:
Qualifying full-time clerical accounting or auditing experience may be substituted for the required education on a year-for-year basis. Substitution of Education for Experience:
Accounting coursework from an accredited college or technical institute may substitute for the required experience under one of the following conditions:
4. 5 quarter hours in accounting or bookkeeping is equivalent to a one-year substitution, 9 quarter hours in accounting or bookkeeping is equivalent to a two-year substitution; 12 quarter hours in accounting or bookkeeping is equivalent to a two and a half year substitution; 15 quarter hours in accounting and bookkeeping is equivalent to a three-year substitution. Necessary Special Qualifications:
None.

Examination Method:
Education and Experience,100%, for Preferred Service positions.

Overview

Summary:
Under general supervision, employees in the class work in the preparation and maintenance of sub-professional accounting records, financial statements, and/or reports of moderate to considerable complexity. Distinguishing Features:
This class differs from that of Account Clerk in that an incumbent of the latter performs bookkeeping and clerical tasks of a more routine nature. This class differs from that of Accounting Technician 2 in that an incumbent of the latter is responsible for supervising and participating in the preparation and maintenance of accounting records, reports, and financial statements of greater volume, difficulty, and/or complexity.

Responsibilities

Resolving Conflicts and Negotiating with Others:

Manages complaints from internal and external customers effectively by providing clear and accurate information and possible courses of action to resolve the issue(s).
Resolves pay issues by producing payroll supplementals as required.

Training and Teaching Others:

Provides training to new employees in an equivalent role as needed.
Provides training to co-workers in the operation of accounting based databases, policies, and procedures.

Processing Information:

Processes paycheck modifications including, but not limited to, garnishments, overpayments, and salary adjustments.
Processes accounting transactions in electronic databases between two or more state agencies.
Generates requisitions, purchase orders, receipts, and vouchers originating in assigned work unit as necessary.
Calculates overall invoice totals, account adjustments, and purchases/account deductions to generate reports, spreadsheets, and adjustment forms.
Applies cash and checks received to appropriate accounts.
Calculates and disburses funds from trust fund accounts as required.
Categorizes expenses using appropriate expense codes to ensure proper allocation.
Resolves employee time sheet exceptions as necessary.
Codes adjustment sheets based on information received to adjust accounts.
Codes requisitions using appropriate product/category codes to assign the goods/services to the correct account.

Evaluating Information to Determine Compliance with Standards:

Audits travel expenses, requisitions, accounts receivable, and accounts payable vouchers.
Reviews payable time detail report and preliminary payroll register to ensure correct payroll processing and correct payouts to employees.
Audits state credit card purchases.
Audits documentation attached to account requests to ensure completeness and accuracy.
Verifies all fields on submitted invoices/adjustments to match information in electronic databases.
Audits commissary counts against electronic inventory data to ensure accuracy.
Verifies receiving report against billing invoices to ensure accuracy.
Verifies electronic data entries with outside vendors to ensure accuracy.

Analyzing Data or Information:

Researches outstanding checks, overpayments, and underpayments and performs cancel and/or re-issue as necessary.
Researches checks stubs, email chains, letters, and other documentation related to refund requests to determine refund amounts and to whom refunds should be sent.
Analyzes submitted documentation to ensure a valid justification for account adjustment requests.
Researches documentation received with cash and checks to determine appropriate account(s) for deposit.
Analyzes exception reports to determine what course of action is necessary to resolve the issue.
Researches employee benefits issues to determine sources of error and appropriate responses.

Interacting With Computers:

Enters data into electronic databases to ensure accurate processing and record keeping.
Sets up spreadsheets by writing formulas and functions to facilitate the processing of accounting information.
Uses electronic office productivity software (Word, Excel) to perform daily tasks.
Schedules automated queries in electronic databases as required.
Pulls relevant information from electronic databases using wizards and forms as required.
Enters time and leave requests in electronic databases as required.

Documenting/Recording Information:

Allocates expenses internally to appropriate accounting string to ensure funding occurs appropriately.
Processes cash and checks received and reconciles them against internal and external account records.
Maintains records for funds, including but not limited to trust funds, inmate funds, and interdepartmental fund transfers as necessary.
Maintains account entries in electronic database to ensure accurate record keeping.
Maintains electronic spreadsheet logs of contract information and office equipment.
Scans and upload accounting documents into electronic databases.

Making Decisions and Solving Problems:

Approves or denies travel requests, expenses, and vouchers.
Reviews and approves cashiering database entries.

Interpreting the Meaning of Information for Others:

Fields calls from external and internal customers to explain account status information, internal policies and procedures, and other informati.

Read the full job description and apply online on the recuiter's web-site

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