Document Control Specialist III NWSOL

North Wind Solutions
US - Tennessee - Knoxville
January 14, 2025

Location:
Richland, Washington Title:
Document Control Specialist III Schedule (FT/PT):
Regular Full Time Travel Required:
No Clearance:
Ability to Obtain North Wind Solutions is a Government contracting small business with operations at military and civilian installations across the United States.
The company's focus is facilities operation and maintenance, waste management and radiological services, security control and force protection, and environmental services.
POSITION PURPOSE:
The Document Control and Records Management Specialist III is responsible for a variety of tasks within the Records Management organization.
This position supports a diverse set of customers and projects within the Records Management Program.
This scope works directly, both as an individual and as part of a team, with customers to understand their existing information and records management processes, procedures, and tools.
Cognizant of applicable site procedures and ensure strict adherence to those requirements.
Provide support for a compliant, cost-effective, service-oriented Records Program meeting requirements as identified in customer procedures, NARA regulations, and DOE directives.
Assist with any other tasks determined applicable to the contract needs.
Provide excellent customer service to site contractors and the Department of Energy.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Provide document control and record management support to requesting organizations.
Identify and interpret requirements found in desk instructions, site procedures, Federal and NARA requirements.
Understand Records Program business processes which create information and federal records.
Participate, advise and assist records custodians, inventory coordinators, and managers concerning the Records Management Program.
Participate with customers in the development of strategy for records lifecycle management.
Perform implementation activities and report the results.
Ability to evaluate, develop, deploy and support records capture methodologies and solutions, both manual and automated, to inform and document records management processes using standard site software.
Perform audits to ensure all records and staff are performing at an acceptable quality level.
Review Hanford Information to determine the CUI classification.
Identify, prepare, review, approve, issue/release, distribute, use, and revise various documents and record generated in support of the Hanford work.
Monitor and assign work designated in team collaboration areas, Outlook mailboxes, plant mail, and courier/transportation for incoming records.
Assignments may be broad or narrowly focused requiring considerable judgment and initiative.
Understands implications of work and makes recommendations for solutions.
Assists others in conducting studies and in supporting non-routine activities in accordance with established procedures.
Recommends changes to policies and procedures.
Recommends process improvements.
Provides reports as requested.
Perform all work in accordance with established access controls and safety requirements.
ADDITIONAL DUTIES AND RESPONSIBILITIES:
Develop estimates for performing service tasks.
Exercises and demonstrates good judgment within defined procedures, processes, and practices to determine appropriate action.
Determines methods and procedures on new assignments.
May provide training and guidance in a classroom or one-on-one environment.
May act as a Team Lead.
Hanford Systems used to provide support are comprised of the following:
Document Management and Control System (DMCS) Smart Plant Foundation (SPF) Hanford Document Numbering System (HDNS) Integrated Document Management System (IDMS) Records Management Access Portal (RMAP) RIM Scanning Solution (RIMScan) Success Factors Learning Management System (LMS) MINIMUM QUALIFICATIONS:
Educat

Read the full job description and apply online on the recuiter's web-site

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