Special Assistant/Project Manager

Salary:

$70,000. 00 - $90,000. 00 Annually

Location :

Jacksonville, FL

Job Type:

Appointed Employee

Job Number:

2025-06374

Department:

EXECUTIVE OFFICE OF THE MAYOR

Opening Date:

01/14/2025

Closing Date:

1/21/2025 11:59 PM Eastern



This position reports to Chief and/or Deputy Chief Administrative Officer in the Mayor's Office and is responsible for managing projects, research, and analysis.

Examples of Work

Develops detailed project plans and serves as the point of contact on the project when multiple departments are assigned to the same project to ensure team actions remain on track for assigned deadlines.
Communicates with the Administration and the departments to keep the project aligned with its intended goals and objectives.
Measures project performance using appropriate systems, tools and techniques.
Creates and maintains comprehensive project documentation and adjusts schedules and targets on the project as needs for projects change.
Ensures projects are organized and on time.
Prepares correspondence, reports, and communications, and conducts research as appropriate.
Prepares materials for meetings, drafts and accurate final versions of reports, forms, documents, and memoranda.
Handles special projects and tracks special initiatives as requested, compiles and analyzes data, studies problems and develops or suggests solutions.
Reports and escalates to management as needed.
Provides administrative support to both the Chief Administrative Officer and the Deputy Chief Administrative Officer.
Analyze and interpret complex data sets to identify trends, patterns, and insights that inform business decisions.
Collect, clean, and validate data from various sources to ensure accuracy and usability.
Conduct exploratory data analysis to identify trends, patterns, and areas for improvement.
Knowledge, Skills and Abilities

Knowledge of basic project management principles and practices.
Knowledge and use of personal computers, Microsoft Office applications, word processing, project management and presentation skills required.
Ability to communicate effectively, both verbally and in writing.
Strong problem solving and analytical skills.
Ability to plan, schedule, and coordinate in an effective manger, projects involving other city departments and outside agencies in a timely manner.
Ability to maintain confidentiality.
Ability to think critically.
Open Requirements/Supplemental Information

A six year combination of education, training, or experience in public administration, project management, communications or a closely related field.
Preferred:

Bachelor's degree.

Lean Six Sigma black, green or yellow belt.
A FULLY COMPLETED ONLINE APPLICATION IS REQUIRED.

Apply at Work history is required for all employment/volunteer work in which qualifications are being based.

REQUIRED DOCUMENTS:

Resume

When meeting/basing qualifications on education, a copy of your college transcript, with your social blacked out, is required with your application. Transcripts do not need to be official, but must state your name, the school's name, classes taken, grades received, type of degree, and date degree was conferred.

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Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment and are encouraged to apply for positions being filled.

If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here:

If a candidate believes he or she was not afforded veteran's preference, he or she may file a written complaint, within 60 calendar days upon receipt of notification of the hiring decision, requesting an investigation to:

Florida Department of Veterans Affairs
Attention: Veterans' Preference Coordinator
11351 Ulmerton Road, Suite 311-K
Largo, FL 33778-1630
Email:

The City of Jacksonville provides a wide array of benefits to meet the diverse needs of our employees. Our comprehensive benefit programs include medical, dental and vision plans; life insurance coverage for you and your dependents; flexible spending plans for medical reimbursement, dependent care, parking, and transit expenses; an employee assistance program for you and your dependents; a 457(b) tax-deferred compensation plan to supplement your retirement, and a ROTH IRA plan. We also provide an extensive wellness program that includes a health intervention program if qualified, lunch and learns, health fairs, and discounted gym memberships. Please visit the Employee Benefits website for details on all the plans we offer.

01

Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Copying and pasting your resume or stating "see resume" does NOT fulfill the requirements of the question. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and certify that your responses can be verified from information included within the application?

Yes
No

02

Are you authorized to work in the United States without sponsorship from the City of Jacksonville either now or in the future?


03

This position is located in an office and is not a remote location.

I have read and understand the above statement.

04

Part-Time and volunteer work experience may be considered if an applicant has worked/volunteered 20 hours per week or more. The complete work history, including number of hours worked per week, must be included in your application if you would like this experience to be considered.

I have read the above statement and understand what is required.

05

Do you have a six (6) year combination of education and/or experience in public administration, project management, communications or a closely related?


06

If you answered "yes" to question 5, provide a detailed description (at least 3-4 complete sentences) of your experience.

07

If you answered "yes" to question 5, indicate the organization(s) you worked for where you gained this experience.

08

A bachelors' degree is preferred. Do you have a bachelors' degree or higher fro.