SENIOR MANAGER, CONTRACT ADMINISTRATION

Manages contract administration and compliance activities related to solicitations and procurements while developing staff to contribute toward delivery of safe and responsible public transportation solutions for contracts, supplies, and equipment.
Responsibilities Directs assigned staff in the negotiation, daily administration, and review of contracts for construction, professional, support, and technical engineering projects and systems to ensure conformance with Metro procedures, specifications, and applicable regulations.
Develops and implements project assignments, contract administration goals, objectives, procedures, and work requirements.
Operates within an integrated project delivery team requiring coordination of contract administration efforts in support of several functional departments.
Develops internal controls to maintain compliance of procurement activities in accordance with policies and procedures.
Oversees preparation of Requests for Proposals (RFPs) and Invitation for Bids (IFBs); prioritizes RFPs and Requests for Information and Qualification (RFIQ); oversees bid process and proposal analysis; coordinates review of change orders, modifications, and payments; and oversees contract completion and termination process.
Reviews and recommends approval for awarding contracts.
Negotiates new contract awards and change orders by preparing detailed cost analysis and pre-negotiation plans.
Tracks cycle time of change orders for compliance with Metro Construction Change Order Policy.
Reviews and approves new award and change order negotiation plans developed by assigned staff, including assessments of cost analyses.
Participates in project teams to address issues and concerns that may affect delivery schedules and other contractual obligations.
Plans, directs, and communicates work requirements and schedules to support staff; monitors contract work to ensure that design and construction schedules are met.
Monitors and initiates action to resolve problems and disputes; provides guidance in resolving and negotiating claims and develops claim avoidance plans; reviews, monitors, and plans the acquisition of equipment, materials, and selecting contractors.
Analyzes issues and prepares reports, recommendations, and communications to the Board of Directors and other committees.
Supervises, trains, and motivates assigned staff.
Communicates and implements safety rules, policies, and procedures in support of the agency's safety vision and goals; and maintains accountability for the safety performance of all assigned employees.
Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out.
Minimum Qualifications
A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:

Education Bachelor's Degree in Business, Economics, Public Administration, Construction Management or a related field; Master's Degree in a related field preferred.
Experience Six years of relevant experience or three years of relevant supervisory-level experience performing contract administration work (pre- and post-award); experience administering major engineering and/or construction contracts preferred.
Certifications/Licenses/Special Requirements A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions preferred.
Professional certification from National Contract Management Association (NCMA), American Production and Inventory Control Society (APICS), Institute for Supply Management (ISM), or equivalent preferred.
Knowledge, Skills, and Abilities Knowledge of :

Theories, principles, and practices of contract administration for public agencies.
Applicable local, state, and federal laws, rules, and regulations governing public procurement and contract administration processes.
Bid/Proposal and contract analysis and preparation techniques.
Supply Chain Management theories, integration, implementation, and continuous improvement processes and techniques.
Program and budget development and implementation, including goal setting techniques.
Modern management theory.
Knowledge of cost and price analysis.
Skill in :

Understanding and analyzing complex procurements.
Overseeing the work of a contract administration unit.
Interviewing and evaluating contract proposal respondents.
Performing detailed cost analysis and price analysis.
Mediating and negotiating.
Analyzing situations, identifying problems, recommending solutions, and evaluating outcomes.
Communicating effectively both orally and in writing.
Interacting professionally with various levels of internal employees, outside representatives, and suppliers and vendors.
Exercising sound judgment and creativity in making decisions.
Providing leadership in directing and supervising assigned staff.
Ability to :

Use and implement historical and predictive data/tools to change and improve current business processes and operations.
Prepare comprehensive specifications, contracts, reports, and correspondence.
Develop and implement goals, objectives, policies, procedures, work standards, and internal controls.
Develop strategies and achieve goals.
Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements.
Compile, analyze, and interpret complex data.
Plan financial and staffing needs.
Supervise, train, and motivate assigned staff.
Read, write, speak, and understand English.
Special Conditions The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.
Working Conditions Typical office situation.
Close exposure to computer monitors and video screens.
Physical Effort Required Sitting at a desk or table.
Operate a telephone or other telecommunications device and communicate through the medium.
Type and use a keyboard and mouse to perform necessary computer-based functions.
Communicating through speech in the English language required.
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