Administrative Assistant - Audit

Fulcro Talent Acquisition
US - San Juan
January 7, 2025

About People Talent

At People Talent, we specialize in connecting highly skilled professionals. Our mission is to bridge the gap between exceptional talent and the organizations that need it, fostering growth and success for both parties. Whether you are a company seeking C-level candidates or a professional looking to take the next step in your career, People Talent is your trusted partner in your professional search process. Our comprehensive approach ensures that every match we make is a perfect fit, driving innovation and excellence across all industries. Experience the difference with People Talent, where potential meets opportunity.

Company Overview

Our client, a leading accounting and business advisory firm in Puerto Rico that provides a wide range of non-traditional services in relation to other international and local public accounting firms, is looking for an Administrative Assistant-Audit
Job Summary

Audit Administrative Assistant position is primarily responsible for performing all support services to Audit Staff, Managers and Partners.

Responsibilities and DutiesClient Service

Receive visitors, answer the telephone and record accurately all messages, including the reason for the call. Proper screening of phone calls must be done before forwarding them to professional staff.
Maintain audit addresses current by performing periodic updates of these records for both electronic and paper mailings.

Secretarial Services

Distribute all mail promptly and collecting all outgoing mail in time for daily delivery (including certified mail, special delivery packages (FedEx) and messenger delivery).
Know whereabouts of all personnel assigned to her and relaying messages at least once a day to personnel out of the office.
Monitor managers and partner's appointment books.
Help partners / managers assigned to her to return calls promptly.
Coordinate the reservation of the Conference Room for specific meetings as required, including the delivery of lunch or appetizers for such meetings as may be needed.
Process invoices prepared by professional staff and type any invoice prepared outside the system.
Frequent pick up and distribution of incoming faxes as well as proper delivery of outgoing faxes with the corresponding confirmation/evidence of delivery.
Provide back up for the receptionist position as needed or requested.
Open new projects / updating client's information in NetSuite platform.
Coordination of internal training logistics
Tabulation of training evaluation forms.
Assists in the department weekly staffing.
Assist in travel arrangements coordination.
Assume any other task duly assigned by the People and Culture Director and Firm Administrator as it may arise daily.

Education

Bachelor's degree in office systems administration or equivalent experience preferred.
At least 2 years of experience in a similar position or function.
Previous experience working in an accounting firm preferred.
Strong computer skills including proficiency in Microsoft Office/Windows (specifically: MS Word, MS Excel, MS Power Point), Microsoft Outlook and PDF Editor.
Excellent oral and written communication skills (both English and Spanish).
Self-starter
Customer oriented and with problem solving abilities.
Results oriented with good interpersonal relations.
Able to function in a fast-paced environment and remain calm while multi-tasking.
Ability to prioritize and multi-task.

Read the full job description and apply online on the recuiter's web-site

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