Temporary Warming Shelter Program Coordinator-ARCHES Sheltering Services

Mid Willamette Valley Community Action Agency
US - Oregon - Salem
December 31, 2024

This is a temporary position that will provide direct oversight and support to warming sheltering service staff and volunteers at ARCHES Warming Shelters during the cold season between October and March. Adverse weather conditions and/or a drop in temperature to 32 degrees (F) or below means our shelters are activated for those living outside without housing or shelter. Our goal is to reduce harm and save lives and we need your help!

The ARCHES Project operates transitional housing shelters and warming shelters for individuals and families who are experiencing homelessness. This position is responsible for facilitating daily program operations such as purchasing and ordering supplies, coordinating housekeeping and food services, training staff and volunteers, and expanding service offerings while providing client-centered and trauma informed care. This position requires the availability to work days, nights, weekends and/or holidays as needed.

MINIMUM QUALIFICATIONS The requirements listed below are representative of the knowledge, skill, and/or ability required of this position.

EDUCATION and/or EXPERIENCE

Associates degree in social services, public health, or related field; Two years of case management or social service experience; and/or equivalent combination of education and experience.
Ideal candidates will possess an advanced degree with three or more years of homeless service delivery experience and mental health certifications and/or licensing.
Experience working with Veterans preferred.

CERTIFICATES, LICENSES & REGISTRATIONS

Driver qualification status required for this position. Driver license, insured vehicle available for use on the job and satisfactory drive record for previous three years required.
Preferences given to applicants who have completed Certified Peer Support Specialist training, and/or are CPR & First aid trained.
Must obtain Food Handler's Card within 30 days of hire.
Candidate must pass a comprehensive MWVCAA background screening prior to employment.
Candidate must pass pre-employment and random drug/alcohol screens.

KNOWLEDGE, SKILLS & ABILITIES

Effective interpersonal communication skills, in both oral and written form.
Proficiencies in computers, Microsoft Office products, database software and web tools.
Demonstrates tact, diplomacy and empathy when communicating with clients, staff and program partners.
Possesses excellent planning, organization and time management skills.
Bilingual English/Spanish capabilities preferred but not required. To qualify as bilingual, staff must possess demonstrated abilities to speak fluently in Spanish and English and pass a bilingual test.

• ESSENTIAL DUTIES AND RESPONSIBILITIES This job description is not intended to be all-inclusive. Employee will also perform other reasonably related business duties as assigned by immediate supervisor and other management as required.

Facilitates the daily operations of program services, including housekeeping, laundry, kitchen and supportive services.
Is responsible for all financial tracking, inventory, purchasing and ordering supplies, and purchase reconciliation for the program.
Makes appropriate maintenance requests for the program building; may be required to assist with basic maintenance repair.
Trains and assists staff, volunteers, and interns. Supports adherence to program policy and procedures.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

PHYSICAL DEMANDS Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

Personally responsive to urgent situations, which could require travel for on-site interventions.
Manual dexterity for handling computers, devices, and office equipment.
Frequently lift up to 25 pounds. Occasionally lift up to 50 pounds.
Maintains calm dispositions and regulates emotions when clients, staff, or others may become escalated.
Regulates emotions and handles pressure of frequent demands for attention, time and work tasks.
Specific vision abilities required by this job include close vision and ability to adjust focus.
Ability to remain calm and engage in de-escalation techniques using trauma-informed care during heightened interactions.
Ability to exercise judgement and quick decision-making skills in response to guest or client incidents.

WORK ENVIRONMENT

Close quarters, often with a client population experiencing homelessness, substance use disorders, and/or severe and persistent mental illness, and/or unpredictable behavior.
Indoor work environment with frequent interruptions and demands.
Variable and flexible work hours, including holidays, early mornings, evenings, and weekends.
Occasional trips into camps throughout Marion and Polk County.
Occasional exposure to biohazards requiring frequent use of PPE such as gloves, masks, eye protection, protective clothing and shoes or boots.
Frequent exposure to animals and animal dander.

MWVCAA is committed to promoting and achieving diversity, equity and inclusion with employees and with those we serve. The agency strives to be an employer of choice with a vision for all people to be respected for their infinite worth, and supported to envision and reach a positive future.

MWVCAA is proud to be an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender expression, age, veterans, and people with disabilities or any other protected category. We welcome all people to join us in achieving our Mission. If you require any assistance in the application process, or reasonable accommodations to perform the essential duties of the position, please notify a member of our team at ***.
• MWVCAA is a Second Chance Employer supporting individuals with criminal records with a fair and equal opportunity at employment. A background check will be conducted for this position. A criminal record will not automatically disqualify an individual from a job, unless there is a specific legal exclusion. MWVCAA will consider convictions as they relate to job duties and responsibilities and consider the length of time since the offense.

• This is a partial list of essential duties and responsibilities. To review the full job description, download below.If you need ADA accommodations to apply for MWVCAA job openings, please contact Human Resources at or call *** to ask for a HR Team Member.

Read the full job description and apply online on the recuiter's web-site

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