Clerical Support Specialist OS2

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Oregon Housing & Community Services

Clerical Support Specialist

[Office Specialist 2]

In-person - Salem, OR

Oregon Housing and Community Services (OHCS) is seeking a skilled, conscientious, and reliable clerical support specialist who is committed to providing high-level service to internal and external customers and partners. If this sounds like you and you are looking for a positive, fun, and enjoyable working environment with an opportunity to support a noble mission, apply today!

OUR COMMITMENT TO EQUITY, DIVERSITY, & INCLUSION

OHCS commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer and encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ+ community members, and others to help us achieve our vision of a diverse and inclusive community.

Our Vision is that all Oregonians can pursue prosperity and live free from poverty.

Our Mission is to provide stable and affordable housing and engage leaders to develop integrated statewide policy that addresses poverty and provides opportunity for Oregonians.

Our Core Values: Collaboration - Compassion - Equity - Integrity - Leadership - Transparency.

IMPORTANT INFORMATION

• Working Condition: In-person position in a professional office environment.

• This position is permanent, full time, and represented by SEIU.

• Per the SEIU CBA for OHCS represented positions, applicants who are current OHCS employees will be considered and interviewed before external applicants.

• This recruitment will be used to establish a list of qualified applicants to fill the current vacancy and may be used to fill future vacancies as they occur.

• The person in this position may need to travel on a rare occasion to the Portland State Office building to support actives at that location.

• Candidates must possess and maintain a current, valid driver license and an acceptable driving record. Driving records will be reviewed by Human Resources on an annual basis. If candidates do not drive, they can utilize an acceptable alternate method of transportation.

• This position requires both a resume and a cover letter, the cover letter will need to address the desired attributes listed in this job posting.

WHAT YOU WILL DO

Provide a broad array of clerical support for agency operations, including general reception, incoming and

outgoing mail and shipping, telephone reception, office supply orders, and clerical desk procedures.

The person in this position is one member of a three-person Office Specialist 2 clerical support team and

provides technical assistance and training on central operations, provides information and internal and

external customer service for OHCS programs and performs numerous other clerical support tasks.

MINIMUM QUALIFICATIONS

Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents

-OR-

An associate degree in any field.

-OR-

An equivalent combination of education and experience.

To request a copy of the position description, please contact: HCS_HR. Solutions@HCS. oregon. gov

DESIRED ATTRIBUTES

The most competitive candidates will possess the following attributes, experience, and knowledge:

• Knowledge of Microsoft office.

• A high level of conscientiousness, reliability, organization, and time management.

• High emotional intelligence and interpersonal skills with ability to collaborate well with others and can patiently and calmly de-escalate tense or emotionally charged situations.

• Strong written and verbal communication skills.

• Willingness and ability to learn, apply new information, and develop new skills

• Comfortable in a diverse customer service and clerical and administrative support environment.

• Experience promoting diversity, equity, and inclusion principles and practices in the workplace.

WHAT'S IN IT FOR YOU

You will become part of an innovative and strategic group of professionals and enjoy a competitive salary and benefits package!

• A positive environment that offers opportunities for career growth and cross-training.

• An agency that supports and encourages work/life balance and overall wellness.

• Generous benefits package including, employer-paid health insurance, vacation, and sick leave, eleven paid holidays, three paid personal days, flexible spending accounts, and an employer contribution retirement plan (PERS).

• The posted salary range is the total possible range for the classification. Candidates are screened through a Pay Equity process that evaluates various factors. Please see the Pay Equity website for more information.

RECRUITMENT TIMELINE

*These dates are approximate and may change. *

• Recruitment Closes: 11/24/24

• Recruiter Screening for Minimum Qualifications: On-going

• Hiring Manager Screening for Requested Skills: On-going

• 1st Round of Interviews: Week of12/02/24

• 2nd Round of Interviews: TBD if needed

• Anticipated Start Date: 01/06/25

APPLICATION GUIDANCE AND REQUIREMENTS

• Current State of Oregon employees: Apply via your employee Workday account.

• External applicants: View this application instructional video. A PDF is also available by clicking here.

• REQUIRED: Attach your most up-to-date Resume. Please ensure your Workday profile matches your submitted resume.

• REQUIRED: Attach a Cover Letter that demonstrates how you meet the "Desired Attributes" for this position.

• A Cover Letter that does not meet the required criteria will be graded as ineligible.

If you have questions about the job announcement, or need an alternate format to apply, please contact the HR Solutions Inbox at: HCS_HR. Solutions@oregon. gov

WHO WE ARE

Oregon Housing and Community Services (OHCS) is Oregon's housing finance agency. We provide financial and program support to create and preserve opportunities for quality, affordable housing for Oregonians of lower and moderate income. Our vision is that all Oregonians can pursue prosperity and to live free from pov.