Recruitment Administrator

Description
Department: Human Resources
Position Control Number:
FLSA Status: Exempt; position not eligible for overtime
Safety Sensitive Designation: This position is designated as safety-sensitive.
Random Drug/Alcohol Test: Yes
Opening Date: 12/28/2024
Closing Date: 1/6/25 at 11:59 PM
This job description should not be interpreted as all-inclusive. It is intended to identify the essential functions and minimum qualifications of this job. The incumbent(s) may be required to perform job-related responsibilities and tasks other than those stated in this job description. Nothing in this job description restricts management's right to assign or reassign job-related responsibilities and tasks to this job at any time. Certain functions are understood to be essential; these include, but are not limited to, attendance, getting along with others, working a full shift, and dealing with and working under stress. Any essential function of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant only to the extent medically and reasonably feasible.
An Equal Opportunity Employer
JOB SUMMARY:

Responsible for the supervision of recruitment and application intake for Pulaski County employees and management of pre-employment background checks and drug/alcohol testing.
ESSENTIAL JOB FUNCTIONS:
Processes each potential new hire ensuring all appropriate pre-employment inquiries are conducted; forwards hiring recommendations to Human Resources Director.
Conducts background record checks including criminal, traffic /driving, sexual offender, child maltreatment, and adult maltreatment records for applicants for all County departments except the Sheriff's Department.
Schedules pre-employment drug and alcohol testing and physicals when required for applicants; ensures appropriate communication of results to hiring department and confidential storage of results.
Analyze results of pre-employment background checks to make a determination of employment eligibility; makes hiring recommendation to Human Resources Director.
Sends out a notification to applicants of pending adverse employment action; receives and analyzes any additional information submitted.
Maintains confidential records of each hiring decision involving background checks or drug and alcohol testing including all pre-employment inquiry information.
Ensures that the protected health information (PHI) of applicants, employees, and/or other individuals is maintained and transmitted in a secure and legally compliant manner.
Fields questions, concerns, and complaints regarding PHI security and HIPAA compliance; escalates to the Director as appropriate.
Ensures compliance with certifications and educational requirements for new hires; obtains and maintains documentation of certifications and educational credentials.
Oversees the County's recruiting processes making modification recommendations when necessary.
Supervises the opening of County vacancies, employment application intake, and job vacancy announcement distribution.
Reconciles invoices for payment for background checks and pre-employment drug and alcohol testing.
Maintains files on employees working with Substance Abuse Professionals; schedules return to duty drug/alcohol testing if requested by SAP.
Assists with the development and maintenance of the Human Resources Information System by ensuring that Human Resources processes are accomplished.
SECONDARY DUTIES AND RESPONSIBILITIES:

Performs other related duties as required.
PERSONNEL SUPERVISED:

Provides direct supervision to one Administrative Assistant and one HR Employment Specialist.
WORKING CONDITIONS:

Work is performed in a smoking-restricted office environment.
MINIMUM QUALIFICATIONS:
REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES:

Considerable knowledge of modern principles, practices, and methods of Human Resources Administration with an emphasis on recruitment and validation of selection processes.
Considerable knowledge of current Federal, State, and local laws, regulations, and guidelines governing employment and pre-employment inquiries.
Considerable knowledge of the requirements of the HIPAA privacy and security rules.
Considerable knowledge of federal Uniform Guidelines concerning selection procedures.
Considerable knowledge of recruitment methods and practices.
Ability to conduct detailed research and prepare comprehensive narrative and numerical reports.
Ability to establish and maintain effective working relationships with departmental officials, County employees, outside employers, and other governmental agencies.
Ability to communicate effectively in writing.
Ability to analyze a wide variety of factors and make interpretations and recommendations.
Ability to make complex mathematical computations quickly and accurately.
Ability to attend work regularly and reliably.
Skill in the operation of a computer.
Skill in the operation of a calculator.

PHYSICAL REQUIREMENTS:

Ability to communicate verbally individually and in groups in person and by telephone.
Digital dexterity is necessary for keyboard operation.
Visual acuity is necessary for use of a computer screen.
Ability to work in a constant state of alertness and in a safe manner.
Ability to concentrate for long periods of time.

EDUCATION AND EXPERIENCE:
Completion of a bachelor's degree in Human Resources Management, Public Administration, Industrial Psychology, Sociology, Business Administration, or a related field; considerable experience in the management, development, and administration of selection, recruiting, or employment procedures, or a related area; or any equivalent combination of experience and training which provides the required skills, knowledge, and abilities.
Requirements
Employment is contingent upon the successful completion of a criminal background check.
This position is safety-sensitive and is subject to random drug and alcohol testing.
Regular and reliable attendance is an essential function of this position.