Event Manager - Japanese Speaking

Introduction
At IBM, work is more than a job - it's a calling:
To build.
To design.
To code.
To consult.
To think along with clients and sell.
To make markets.
To invent.
To collaborate.
Not just to do something better, but to attempt things you've never thought possible.
Are you ready to lead in this new era of technology and solve some of the world's most challenging problems? If so, lets talk.

Your Role and Responsibilities
To own, manage and deliver event logistics for Classroom and Virtual events, to include:

• Sourcing internal and/or external resources of Instructors and/or venues, as per course requirements and budget guidelines, review options and provide recommendations to stakeholders - with high focus on cost optimization and effectiveness.
• Set up event classes in IBM Event Management Tool per client's needs, controlling learner enrolments, following correct approval process.
• Monitor and manage learner enrolments (to achieve maximum capacity where possible for each event), raising any low enrolments in a timely manner.
  
• Instructor Management - Booking/confirming Instructors, providing logistics advise, etc.
  
• Learner Management - provide advice to potential participants /learners regarding courses, logistics, materials etc.
• Prepare and distribute, where required, event communications e.g.
  invites, joining instructions and tutor briefs for designated courses.
• Responsible for booking Venue and Provide remote and/or on-site support for Face-to-Face & Hybrid events, if required.
• Attend regular calls with aligned team and stakeholders to understand course requirements, provide regular status updates on course logistics and course attendance, proactively raising key milestones, challenges etc to mitigate risk.
• Manage external payment process associated with offerings as required, ensuring Bypass prevention (manage all procurement related tasks including processing BOND Carts, Purchase Orders; perform invoice verification, and highlight anomalies)
• Manage internal payment process associated with offerings as required.

• Strong communication skills, both written and verbal - Japanese (N2 to Native Level), English.
  
• Business Stakeholder Management, high customer relationship skills
• An efficient multitasker, able to take work direction from multiple sources and prioritize, whilst staying calm under pressure.
• Self- motivating, able to work alone and be a team player at the same time.
• Project Management skills (Milestone planning /management)
• Problem solving capability and decision-making skills.
  Able to present clear conclusions and recommendations, with data to defend them, whilst showing creativity in solutions when required.
• Proactiveness in task management and risk mitigation.
• Growth and open mindset, ready to take on new challenges.
• Ability to be able to work within processes and guidelines whilst providing flexible solutions.
• Tools:
  Event Management Tool, Instructor Booking Tool, Payment vehicle Tools

Being an IBMer means you'll be able to learn and develop yourself and your career, you'll be encouraged to be courageous and experiment everyday, all whilst having continuous trust and support in an environment where everyone can thrive whatever their personal or professional background.

Our IBMers are growth minded, always staying curious, open to feedback and learning new information and skills to constantly transform themselves and our company.
They are trusted to provide on-going feedback to help other IBMers grow, as well as collaborate with colleagues keeping in mind a team focused approach to include different perspectives to drive exceptional outcomes for our customers.
The courage our IBMers have to make critical decisions everyday is essential to IBM becoming the catalyst for progress, always embracing challenges with resources they have to hand, a can-do attitude and always striving for an outcome focused approach within everything that they do.

Are you ready to be an IBMer?