Clerical Assistant - Mailroom

Clerical Assistant - Mailroom

Date Posted: Jan 14, 2025

Requisition ID: 454907

Location:

Plainfield, IN, US, 46168

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

At the State of Indiana, we don't just talk about diversity and inclusion-we make it our goal to create a welcoming, accessible, and equitable workplace with a workforce that is representative of Indiana's population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role.

About Plainfield Correctional Facility:

As a part of the Indiana Department of Correction, the Plainfield Correctional Facility promotes public safety by providing meaningful, effective opportunities for successful re-entry. We strive to model best Correctional practices, return productive citizens to our communities, and inspire a culture of accountability, integrity and professionalism. The Plainfield Correctional Facility is a medium security Correctional facility for adult males. Plainfield Correctional Facility is located in Plainfield, Indiana. The Plainfield Correctional Facility offers resources and treatment geared toward mental health and substance use, along with multiple educational opportunities. The goal is that through treatment and rehabilitation geared toward everyone, the facility will help prepare incarcerated men to re-enter their community with more skills and confidence than when they arrived.

Role Overview:

As a Clerical Assistant, you will be assigned to the Mailroom at Plainfield Correctional Facility. You will ensure the effective and efficient delivery of mail per the Department of Correction (DOC) Policy, State Laws, and Federal Postal Regulations while ensuring the safety and security of the facility.

Salary Statement:

The salary for this position traditionally starts at $27,638. 00 but may be commensurate with education or work experience.

A Day in the Life:

The essential functions of this role are as follows:

• Supports the daily operations of an organization by performing general office tasks

• Greets visitors and directs them to the appropriate person according to their needs.

• Answers telephones and gives information to callers, take messages, or transfers calls to appropriate individuals.

• Opens, sorts, and routes incoming mail and correspondence, and prepares outgoing mail.

• Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.

• Accurately maintains and organizes office files.

• Delivers messages and run errands.

• Maintains inventory, orders, and distributes supplies.

• Completes tasks or projects assigned by supervisor in a timely manner.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

What You'll Need for Success:

The ideal candidate in this role should minimally have a

• High School Diploma or equivalent

Upon entering the role, individuals must have or obtain the following requirements:

• Working knowledge of general office functions and clerical procedures

• Basic computer skills

• Active listening skills

• Effective written and verbal communication skills

• Organizational skills with the ability to prioritize tasks effectively

• Attention to detail and proofreading skills

• Ability to use Microsoft Office Suite (Word, Excel, Outlook)

• Ability to work with sensitive documents and information, and be privy to sensitive agency information without divulging information to internal or external parties

• Ability to work independently

• Ability to provide effective and professional customer service to internal and external parties

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans

• Wellness Rewards Program: Complete wellness activities to earn gift card rewards

• Health savings account, which includes bi-weekly state contribution

• Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities

• Deferred compensation 457B account (similar to 401k plan) with employer match

• Two (2) fully-funded pension plan options

• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:

• 150 hours of paid new parent leave

• Up to 15 hours of paid community service leave

• Combined 180 hours of paid vacation, personal, and sick leave time off

• 12 paid holidays, 14 on election years

• Education Reimbursement Program

• Group life insurance

• Referral Bonus program

• Employee assistance program that allows for covered behavioral health visits

• Qualified employer for the Public Service Loan Forgiveness Program

• Free Parking for most positions

• Free LinkedIn Learning access

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.

If you are a qualified individual with a disability and require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd. IN. gov.

The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.