Admin Distribution Maintenance

Distribution and Transportation
US - Pennsylvania - York
December 20, 2024

Category/Area of Expertise: Distribution
Job Requisition: 398231_external_USA-PA-York
Address: USA-PA-York-4875 Susquehanna Trail
Store Code: DC York Grocery PA (5107276)

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Position Summary

Support the Warehouse Facilities or Transportation Equipment Maintenance Departments in the areas of

procurement, accounting, record retention and inventory control. Will perform clerical duties, accurately and

efficiently enter data from various reports, and work sheets into the maintenance systems. Support the site facility

manager and maintenance / sanitation department or transportation manager by sourcing needed supplies to

ensure the building and equipment stay in good operating condition. Track purchase, invoices and inventory to

maintain proper records and payments.

Principle Duties and Responsibilities (essential functions)

• Maintain and responsible for accurate, up to date, and organized inventory of all parts

• Research and acquire price bids, negotiate, purchase, create purchase requisitions, generator purchase

orders, and receive parts for equipment repair and general shop supplies for both and capital items. Can

include within company and outside vendors (using applicable systems)

• Log all purchase orders used by departments(s) supported and outside vendors. Process all purchase orders

when invoices are received and send all necessary documentation to A/P.

• Run, submit, and provide daily/weekly/monthly reports to leadership as required

• Work with vendors on consignment parts. Ship warranty parts to appropriate vendors. Ensure warranty

claims are processes appropriately

• Prepare written documents such as EPA programs, SARA title filings etc. as assigned by the leadership.

• Administer, maintain, and manage all inventory and assets by keying in work repair orders, preventative

maintenance, and mileage as required using the applicable system(s). Provide trend and analysis data as

required

• Act as liaison and on-site system technician to IT Department for trouble shooting systems and recommend

solutions aimed at quick and cost effective resolution

• Assist leadership in developing, budgeting and managing expenses and capital budgets to plan as required and

prepare cost justification and benefit analysis to support projects.

• Make recommendations for modifications to procedures or processes impacting their work group or center

that will maximize efficiency, productivity, and reduce costs

• Ensure compliance with established standards in the areas of accuracy, safety and productivity.

Knowledge

• Solid knowledge of budgeting and accounting processes

• Possess basic mechanical aptitude and knowledge

Skills

• Possess effective verbal and written communication skills

• Must demonstrate a high attention to detail and accuracy with excellent follow through

Abilities

• Ability to prioritize and handle multiple tasks/projects simultaneously

• Able to work in an office area environment and maintain confidentiality

• Ability to work in a -5 degree to 90+ degree Fahrenheit environment (temperature varies within each

department) for long periods of time

Education

• High School Education or equivalent

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Read the full job description and apply online on the recuiter's web-site

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