Senior Administrative Assistant

Senior Administrative Assistant - 2406205424W

Description

Johnson & Johnson is currently seeking a Senior Administrative Assistant to join our Johnson & Johnson Innovative Medicine Supply Chain organization located in Wilson, North Carolina (not remote).

This role may require periods of increased travel to support startup activities based on functional needs and project timelines. In some cases, this could involve frequent travel and/or short-term stays with vendors, sister companies, or partners. In steady state, we expect travel to be <10%.

J&J is expanding our manufacturing capacity with $2 billion investment to support strong portfolio growth and continue delivering breakthrough innovation and transformational medicines for patients. The new facility will expand production of innovative biologic medicines in areas including oncology, immunology, and neuroscience. J&J's significant supply chain investment ensures a resilient and reliable future supply of medicines to meet accelerating demand for our current portfolio of medicines and our future innovations.

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at / jnj. com/.

For more than 130 years, diversity, equity & inclusion (DEI) has been a part of our cultural fabric at Johnson & Johnson and woven into how we do business every day. Rooted in Our Credo, the values of DEI fuel our pursuit to create a healthier, more equitable world. Our diverse workforce and culture of belonging accelerate innovation to solve the world's most pressing healthcare challenges.

We know that the success of our business - and our ability to deliver meaningful solutions - depends on how well we understand and meet the diverse needs of the communities we serve. Which is why we foster a culture of inclusion and belonging where all perspectives, abilities and experiences are valued and our people can reach their potential.

At Johnson & Johnson, we all belong.

Join Johnson & Johnson as an Administrative Assistant to the site General Manager and have a crucial role in providing outstanding administrative support to our General Manager and their broader team. Your main responsibilities will involve ensuring the seamless completion of administrative tasks and collaborating with various individuals and entities, both internally and externally. This is a remarkable opportunity to make a meaningful impact on our ambitious goals and become part of a renowned organization that will continually push supply chain boundaries.

Key Responsibilities

• Provide technical administrative support and facilitate communication for the General Manager and their team.

• Oversee departmental oversight, including headcount tracking, budget management, and purchase order management.

• Act as a resource for communications and correspondence, expense and invoice processing, schedule and travel management, organization of internal/external meetings, conference management, contractor management, procurement, and special projects.

• Construct and prepare communication and presentation pieces.

• Coordinate, develop, and analyze projects, providing monthly summaries of Program Management activities.

• Serve as liaison as designated with community groups and organizations to help support and create strong local community ties.

• Perform other related duties as assigned by management.

Qualifications

Required:

• High School Degree

• A minimum of 4 years of administrative experience supporting director-level or higher executives, preferably within a highly matrixed organization.

• Proficiency in MS Office Suite (Outlook, Excel, Word, PowerPoint, Teams).

• Experience with travel and group logistics planning.

• Ability to anticipate stakeholder needs without direct instruction and proactively address them.

• Strong team player with the ability to coordinate effectively with staff.

• Excellent interpersonal skills, attention to detail, and the ability to exercise discretion and sound judgment.

• Exceptional verbal and written communication skills.

• Strong analytical, problem-solving, organizational, and prioritization abilities.

• Self-motivated with the ability to work independently and with minimal supervision.

Preferred:

• Proficiency in J&J systems and portals (Concur, AMEX Travel, Summit, AskGS, IRIS, Zoom).

• Administrative technical education or certification, or an Associate's degree.

• Experience coordinating events.

• Technical skills in accounting/budgeting, department-specific courses, administrative support certification, time management, and video conferencing.

• Current Notary Public certification.

• Experience in communications.

This position is overtime eligible.

This job posting is anticipated to close on 10/20/2024. The Company may however extend this time-period, in which case the posting will remain available on / careers. jnj. com to accept additional applications.

Employees and/or eligible dependents may be eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance.

Employees may be eligible to participate in the Company's consolidated retirement plan (pension) and savings plan (401(k)).

Employees are eligible for the following time off benefits:

• Vacation - up to 120 hours per calendar year

• Sick time - up to 40 hours per calendar year; for employees who reside in the State of Washington - up to 56 hours per calendar year

• Holiday pay, including Floating Holidays - up to 13 days per calendar year

• Work, Personal and Family Time - up to 40 hours per calendar year

Additional information can be found through the link below.

For additional general information on Company benefits, please go to: - / careers. jnj. com/employee-benefits

Johnson & Johnson is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

For more information on how we support the whole health of our employees throughout their wellness, career and life journey, p.