Procurement Coordinator

Foodlink Inc
US - New York - Rochester
October 4, 2024

Job Type

Full-time

Description

Our Mission

Our mission is to leverage the power of food to end hunger and build healthier communities.

Our Vision

We believe that the fight against hunger and the fight against poverty are one and the same. We envision a future in which food is recognized as a human right and every person is able to feed themselves and their families in dignity. Together, we work to create a more nourished, prosperous region.

The Foodlink Way

Act With Compassion

Take Responsibility

Be a Team Player

Listen, Learn, Adapt

Job Title: Procurement Coordinator

Department: Distribution Center Operations

Reports to: Food Procurement Manager

Status: Full time, hourly, nonexempt

Job Level: Coordinator (6)

Updated: August 2024

SUMMARY

Foodlink receives over 20 million [FC1] pounds of food on an annual basis. The Procurement Coordinator (PC) is responsible for cultivating relationships with NYS farmers, food hubs and food producers. The PC will leverage existing and establish new relationships, with the goal of increasing the quality and volume of product sourced for the food bank, kitchen and Curbside Market. The PC is responsible for managing all Nourish NY (NNY) food purchases and collaborating with Foodlink team members on implementing strategic distribution methods for all products.

KEY RESPONSIBILITIESSourcing/Procurement:

Manage the Nourish New York Grant food expense; purchase all food to fulfill budget and grant obligations. Complete all reporting and necessary administrative responsibilities. Work closely with finance to assure the grant is on track.
Lead special projects related to procurement and sourcing of New York state product including but not limited to the Feeding America's Boundless Collaboration Dairy Pilot led by Feeding NYS.
Oversee strategic produce purchasing for Foodlink's Pop Up Pantry program (PUPs), Kitchen and Curbside Market. Working closely with Distribution Center Operations team to determine product needs while following budgetary and product guidelines.
Develop and strengthen relationships with NYS farmers, food hubs, and food producers to strategically source fresh product for Nourish NY, Curbside Market and Community Kitchen, with a goal of finding synergy across the organization.
Utilize Feeding America's platform Meal Connect- Produce Marketplace for produce sourcing opportunities.
Regularly travel throughout our service area, a 10-county region, to visit potential produce donors (local farmers, auctions, growers etc. ) This is to promote the mission of Foodlink and assist in identifying perishable food donation and purchasing opportunities.
Assist as needed with outreach to food retail donors and manufacturers throughout our 10-county region.
Work with Volunteer Programs & Event Coordinator to coordinate at least 1-2 annual gleaning events at local farms.
Serve as lead contact for Feeding New York State's (FNYS) produce opportunities.
Enter all Vendors and Donors and applicable Purchase and Donation orders into the inventory system in a timely fashion to assure efficiency from receipting to distribution.
Maintain a comprehensive knowledge of Foodlink's inventory management systems and related reporting.
Work alongside the Food Procurement Manager assisting with procurement and data entry, and other assigned tasks.

Collaboration and Communication:

Maintain a strong collaborative relationship within the Operations team.
Engage with regional food bank representatives to communicate/share best practices.
Work as a team player and support the mission of the organization.
Provide timely and exemplary customer service to all food industry partners, donors, and co-workers.

Requirements

QUALIFICATIONS

Must have a minimum of 2 years purchasing/procurement experience
Able to communicate clearly and concisely orally and in writing
Proficiency in Microsoft office suite is required
Must be detail oriented and organized
Friendly, customer-oriented personality
Able to work in a team environment
Must possess a valid driver's license with a good driving record, have reliable transportation and be willing to travel within Foodlink's 10 county service area
Fluency in English required. Knowledge of Spanish helpful

We are actively seeking a diverse pool of candidates for this position and strongly encourage applications from candidates of color. SALARY AND BENEFITS

This is a full-time position paid on an hourly basis, ranging from $20. 45- $25. 69/hour (DOE) . Foodlink covers 100% of individual health and dental insurance with the ability to acquire family coverage with pretax dollars. In addition to generous paid time off (PTO), we observe 14 paid holidays throughout the year. Opportunity to contribute to a 401k retirement savings plan upon hire. Eligible for generous employer match after 1 year of service.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, stand and talk and hear. The employee is frequently required to use hands to handle or feel items such as documents. The employee is frequently required to stand and walk for long periods of time. Specific vision abilities required by this job include close vision, color vision and ability to adjust focus. Able to lift bulk objects or objects weighing up to 50 pounds

Work Environment

The work environment characteristics described here are representative of those a team member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all- inclusive. Employees will follow other instructions and perform other related duties as required.

Diversity, Equity, & Inclusion

Foodlink is committed to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion. At Foodlink we believe that anti-hunger work is only possible with a commitment to removing barriers caused by systems of oppression that perpetuate hunger and poverty. We recognize that systematic injustice and bias disproportionately impact some identities more than others.

Foodlink is actively working to center equity- the fair treatment of all people- in everything that we do so that everyone in .

Read the full job description and apply online on the recuiter's web-site

Procurement Coordinator

Procurement Coordinator

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