Sr. Administrative Assistant

The Senior Administrative Assistant will provide support to leadership within Nuveen's Private Fixed Income team. The role will report into the Chief Investment Officer for Nuveen Green Capital and will be primarily responsible for the management and coordination of the administrative functions in support of the CIO. Under moderate supervision, this job meets the daily requirements of upper management and various other office needs, including operational tasks, organizational duties and office-wide coordination efforts.

Key Responsibilities and Duties

Calendar Management - intelligent and reliable travel arrangements with complex itineraries in liaison with internal and external stakeholders; proactive prioritization and filtering

Organize and facilitate a high volume of meetings, conferences, investor meetings/events (including international conference calls/Zoom Meetings)

Ensuring all deadlines are met and that managers are fully prepared for meetings (assisting with the preparation of presentations: updating and creating presentations, printing and binding)

Coordinates overall office functioning through inventory checks, space scheduling, event planning, event execution and paperwork processing.

Acts as a liaison between upper management and internal departments, ensuring effective communication and cohesion.

Maintains upper management calendars, contact lists and provides ad-hoc support as needed.

Collaborating with other members of the PFI administrative team in order to ensure that there is adequate cover across business lines and offices

Participate in Nuveen/TIAA franchise and culture building activities such as recruiting, training and community events

Educational Requirements

High School Preferred

Work Experience

No Experience Required; 2+ Years Preferred

Physical Requirements

Physical Requirements: Sedentary Work

Career Level

3IC

Preferred Qualifications:

4+ years of administrative experience in the financial services industry supporting a senior leader strongly preferred

Advanced knowledge of MS Office (Outlook, Word, Power Point, Excel)

Experience with Concur

Exceptional organizational and interpersonal skills

Related Skills

Accountability, Adaptability, Administrative Support, Communication, Corporate Travel Program Management, Detail-Oriented, Employee Engagement, Executive Presence, Expense Reporting/Management, Organizational Savviness, Prioritizes Effectively, Relationship Management, Travel Expertise

Anticipated Posting End Date:

2024-11-04

Base Pay Range: $27.08/hr. - $51.92/hr.

Actual base salary may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location. In addition to base salary, the competitive compensation package may include, depending on the role, participation in an incentive program linked to performance (for example, annual discretionary incentive programs, non-annual sales incentive plans, or other non-annual incentive plans).

Company Overview

Nuveen, the investment manager of TIAA, offers a comprehensive range of outcome-focused investment solutions designed to secure the long-term financial goals of institutional and individual investors. Its affiliates offer deep expertise across a comprehensive range of traditional and alternative investments through a wide array of vehicles and customized strategies. For more information about the firm please visit our website at ***

Benefits and Total Rewards

The organization is committed to making financial well-being possible for its clients, and is equally committed to the well-being of our associates. That's why we offer a comprehensive Total Rewards package designed to make a positive difference in the lives of our associates and their loved ones. Our benefits include a superior retirement program and highly competitive health, wellness and work life offerings that can help you achieve and maintain your best possible physical, emotional and financial well-being. To learn more about your benefits, please review our Benefits Summary (/tiaa.org/public/pdf/benefits-at-a-glance.pdf) .

Equal Opportunity

We are an Equal Opportunity/Affirmative Action Employer. We consider all qualified applicants for employment regardless of age, race, color, national origin, sex, religion, veteran status, disability, sexual orientation, gender identity, or any other protected status.

Read more about the Equal Opportunity Law here (/dol.gov/general/topics/posters) .

Accessibility Support

TIAA offers support for those who need assistance with our online application process to provide an equal employment opportunity to all job seekers, including individuals with disabilities.

If you are a U.S. applicant and desire a reasonable accommodation to complete a job application please use one of the below options to contact our accessibility support team:

Phone: ***

Email: ***

Privacy Notices

For Applicants of TIAA, Nuveen and Affiliates residing in US (other than California), click here (/tiaa.org/public/tiaa-nuveen-privacy) .

For Applicants of TIAA, Nuveen and Affiliates residing in California, please click here (/tiaa.org/public/tiaa-nuveen-ca-privacy) .

For Applicants of Nuveen residing in Europe and APAC, please click here (/tiaa.org/public/nuveen-eu-uk-privacy) .

TIAA started out over 100 years ago to help ensure teachers could retire with dignity. Today, many people who work at not-for-profits rely on our wide range of financial products and services to support and strengthen their financial well-being.

Privacy Notices

For Applicants of TIAA, Nuveen and Affiliates residing in US (other than California), click here (/tiaa.org/public/tiaa-nuveen-privacy) .

For Applicants of TIAA, Nuveen and Affiliates residing in California, please click here (/tiaa.org/public/tiaa-nuveen-ca-privacy) .

For Applicants of Nuveen residing in Europe and APAC, please click here (/tiaa.org/public/nuveen-eu-uk-privacy) .

Nondiscrimination & Equal Opportunity Employment

TIAA is committed to providing equal opportunity across all employment practices and we believe our employees have a right to a diverse and inclusive workplace.

EEO is the Law (***/CareerConnectResources/TIAAGLOBAL/documents/22-088_EEOC_KnowYourRights-***8.pdf)

Pay Transparency

Philadelphia Ban the Box (/phila.gov/media/***47/Fair-Chance-Hiring-law-poster.pdf)