Executive Assistant

Community Wellness Partners
US - New York - Clinton
October 18, 2024

Annual salary range = $62,500 - $75,000

Qualifications/Education/Experience:

+ + Bachelors degree in Business Administration, or related field highly preferred. Associates degree with relevant experience and training may be accepted. If you do not have a Degree and feel your relevant experience qualifies you for the position, we encourage you to apply.

+ + Experience with project management highly preferred.

+ + Requires a minimum of three to five years related experience.

+ + Must have advanced technical skills along with excellent communication, time management and customer service skills.

+ + Must be proficient in Microsoft Office products including Publisher, Excel and Word.

+ + Must be highly confidential and have excellent organizational skills.

Responsibilities:

+ Board Liaison:

+ Prepares and maintains board calendars, agendas, and documentation.

+ Assists in scheduling and planning special board events

+ Utilizes electronic Board portal for efficient communications

+ Prepares and takes minutes for all Board and Committee meetings.

+ Tracks Board terms and attendance.

+ Contract Coordinator

+ Maintains contract database and notifies leaders of upcoming contract renewals and expiration's.

+ Tracks signatory for contract execution

+ Tracks needed documentation for contract signings and renewals.

+ Assists with AG filings as needed (vendor responsibility, offering plan, etc)

+ CON Coordinator

+ Responsible for CON coordination and submission

+ Works with leaders to ensure timely communication and completion

+ Updates grants gateway and CON system pre-qualification status

+ Executive Assistant to the CEO

+ Greets visitors, employees, volunteers and residents in a courteous manner ensuring proper and effective individual treatment.

+ + Refers requests for information to appropriate administrative staff or handles such requests personally.

+ + Schedules appointments, makes travel arrangements, coordinates special functions and maintains a working schedule/follow-up file for tasks and correspondence .

+ + Receives, opens, dates and distributes regular and in-house mail, not marked personal and/or confidential, for the President/Chief Executive Officer.

+ + Independently writes correspondence as requested .

+ + Transcribes correspondence, takes dictation, takes minutes at meetings, and completes forms and reports as requested.

+ + Copies and distributes documents as requested or arranges for others to do so. Transmits documents by Fax machine and Email.

+ + Arranges meetings, assures meeting notices are provided on a timely basis and prepares agendas and materials for meetings of the Boards of Directors and their committees. Arranges for refreshments or light meals as requested.

+ + Maintains a central filing system and file archival in a neat and orderly fashion assuring proper storage and security of confidential information. Maintains a current index to these files.

+ + Schedules and reserves the Board/Conference Room for meetings. Schedules copier maintenance and requests supplies for the board room kitchen area.

+ + Performs other duties as assigned.

Read the full job description and apply online on the recuiter's web-site

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