Administrative Assistant

Company Description:

Insmed is a global biopharmaceutical company on a mission to transform the lives of patients living with serious and rare diseases. Our most valuable resource is our employees, and everything we do is motivated by a patients-first mentality. We are dedicated to growing our team with talented individuals from around the world who are willing to challenge the status quo, solve problems, and work collaboratively with a sense of urgency and compassion.

Guided by our core values of collaboration, accountability, passion, respect, and integrity, we aim to foster an inclusive, diverse, and flexible work environment, where our employees are recognized for leaning in and rolling up their sleeves. If you share our vision and want to work with the most dedicated people in the biopharma industry, come to Insmed to accelerate your career.

Recognitions:

Consistently Ranked Science's Top Employer

Insmed is dedicated to creating a collaborative environment where our team can thrive. Every day, our employees turn their passion for science and research into innovative solutions for patients. That's why we've been named the No. 1 company to work for in the biopharma industry in Science's Top Employers survey for four years in a row.

A Certified Great Place to Work®

We believe our company is truly special, and our employees agree. In July 2024, we became Great Place to Work-certified in the U. S. for the fourth year in a row. We are also honored to have been listed on the Best Workplaces in Biopharma™, Best Workplaces in New York™, PEOPLE® Companies That Care, Best Workplaces for Women™, Best Workplaces for Millennials™, and Best Medium Workplaces™ lists.

Overview:

Admin support for Commercial Gene Therapy, Head of BD, Head of Tech Ops and Head of Program Management. This role will support: GTx, Tech Ops, Business Development, and Program management.

Responsibilities:

Position Summary (Overview of Role):This role provides daily and on-going administrative support to five leaders within the organization. The ideal candidate will be experienced in handling a wide range of administrative support related tasks and will be able to work independently with little or no supervision. This is a non-supervisory position. This role will report to the Commercial Head of Gene Therapies and will directly support the following: Head of Technical Operations

Head of Business Development

Head of Program Management

Commercial and strategy operations Gene Therapy

Responsibilities (Essential Role Responsibilities):Additional representative responsibilities will include, but not necessarily be limited to, the following: Responsible for proactively managing calendar, scheduling meetings and resolving related conflicts

Book travel arrangements and organize itineraries

Preparing expense reports

Organize both onsite and offsite meetings and preparing meeting rooms for workshops and hybrid meetings

Preparing printouts or other materials needed in advance of meetings

Preparation and revision of presentations including graphs, charts, interpreting conceptual designs to produce finished products using appropriate PC tools such as PowerPoint, Excel and Word

Preparation and tracking of budgets and vendor contracts; other projects requiring software/graphics expertise.

Submitting vendors contracts/renewals to Jagger and Oracle, and follow up with approvals and payments with internal stakeholders (Procurement, AP, finance etc. )

Setting up, maintaining files and general correspondence

Interfaces with other Executive Assistants to complete Corporate initiatives.

Responsible for following-up on assigned tasks

Handle other responsibilities as assigned

Position Requirements (Required and/or Preferred Skills, Experience and Education):Education:A minimum of a High School Diploma; Bachelor's degree preferred

Experience:Minimum of 3 years administrative assistant experience supporting senior level management required

Ability to manage the needs of multiple constituents

Ability to exercise discretion in dealing with confidential or sensitive matters

Ability to handle multiple projects simultaneously while remaining flexible to shift priorities quickly

Ability to excel in a fast-paced environment, sometimes under pressure, with a high level of professionalism is crucial to this role

Communicate professionally with senior leadership and all stakeholders

Skills and Knowledge:Excellent calendar management skills

Must have excellent communication skills (verbal and written).

Highly organized with a strong attention to detail, clarity, accuracy, and conciseness.

Ability to manage multiple projects simultaneously

Highly proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Ability to prioritize based on business need

Ability to operate with a sense of urgency

Highly motivated toward achievement and surpassing set goals

Desire to learn and take on challenging assignments

Must successfully exhibit Insmed's five (5) core values of: Collaboration, Accountability, Passion, Respect and Integrity

Individuals must demonstrate the ability to interact successfully in a dynamic and culturally diverse workplace.

Salary Range:

$29 - $39 an hour

Compensation & Benefits:

We're committed to investing in every team member's total well-being, now and in the future. We offer a competitive total-rewards package to all employees around the world, including:

Flexible approach to where and how we work, regionally based

Competitive compensation package including bonus

Stock options and RSU awards

Employee Stock Purchase Plan (ESPP)

Flexible Vacation Policy

Generous paid vacation schedule and winter break

ADDITIONAL U. S. BENEFITS:

401(k) plan with company match

Medical, dental, and vision plans

Company-provided Life and Accidental Death & Dismemberment (AD&D) insurance

Company-provided short and long-term disability benefits

Unique offerings of pet, legal, and supplemental life insurance

Flexible spending accounts for medical and dependent care

Accident and Hospital Indemnity insurance

Employee Assistance Program (EAP)

Mental Health on-line digital resource

Well-being reimbursement

Paid leave benefits for new parents

Paid time off to volunteer

On-site, no-cost fitness center at our U. S. headquarters

Additional Information:

Insmed Incorporated is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, dis.