Purchasing Coordinator

Oaks Integrated Care
US - New Jersey - Berkeley Heights
November 11, 2024

Join our team today and immerse yourself in a rewarding career for years to come!

As the Purchasing Coordinator you will work in an office based setting with the ability to travel to Mt. Holly, NJ and Sicklerville, NJ locations.

Schedule: Full-time; Monday-Friday 8:00am-5:00pm; 1-hour unpaid lunch

Responsibilities:

Provide purchasing planning and control information by collecting, analyzing, and
summarizing data and trends
Administer bidding process and contracts for vendor performance/compliance within
established limits for the purpose of securing items and/or services within budget and in
compliance with requirements
Evaluate vendors for the purpose of determining their capability for performing to established
Specifications.
Collection of Vendor Diversity (VD) information and maintenance of the VD program.
Maintain purchasing information, files, and records for the purpose of ensuring the availability
of documentation and compliance with established policies
Handle receiving, distributing, and tracking of all supplies in two locations.
Maintain inventory control and perform audits to ensure accuracy.
Maintain complete list of service vendors for the organization and house all service contracts in share drive.
Negotiate with vendors for the purpose of resolving purchasing issues and/or ensuring
purchases are within agency requirements.
Oversee required processes (e.g., orders, work orders and requisitions for supplies, equipment,
and services, etc.) for the purpose of acquiring necessary resources to support agency.
Participate in meetings, training, workshops, etc. for the purpose of conveying and/or gathering
information required to perform job functions.
Prepare written materials and electronic financial information for the purpose of documenting
activities, providing reference, conveying information, and complying with established financial
requirements
Process purchasing-related information (e.g., bid documents, tabulations, requisitions, electronic
procurement, product specifications, statements of work, performance terms, contracts, etc.) for
the purpose of updating and distributing information
Verify purchase requisitions by comparing items requested to master list, clarifying unclear
items; recommending alternatives.
Forward available inventory items by verifying stock; scheduling delivery
Prepare purchase orders by verifying specifications and price, obtaining multiple quotes and
negotiating to ensure best prices, reviews recommendations from suppliers for substitute items
obtaining approval from program
Formulate and implements procedures and systems for tracking and analyzing equipment from
requisition through retirement
Liaison for copier vendors and cleaning companies.
After hours calls for emergency needs/situations may occur.
Other duties or special projects as necessary.

Benefits:

Competitive salary
Medical and dental insurance
Vision plan
Retirement plan
Flexible spending plans
EXCELLENT time benefits
Opportunity for personal and career growth
Team oriented environment - we practice the FISH! Philosophy

Qualifications:

High School Diploma or equivalent;
Experience in Supply Management, Tracking Budget, Expenses, Vendor Relationships, Organization, Customer Service, Documentation Skills, Negotiation Skills
Valid Driver's License required.

All positions require a valid driver's license in good standing and pre-employment drug screening. Oaks Integrated Care considers applicants for all positions without regard to: race; color; religion; sex; national origin; age; sexual orientation; marital or veteran status; the presence of a medical condition, genetic information or handicap, unrelated to performing the tasks of the job; or any other legally protected status.

Read the full job description and apply online on the recuiter's web-site

Purchasing Coordinator

Purchasing Coordinator

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