This position is responsible for providing administrative support for the operations of the department.
Examples of Duties
* Provides support to the Finance Department; prepares correspondence; schedules meetings; takes messages; prepares minutes and reports.
* Assists in the preparation of Finance Department agenda memos for City Commission.
* Assists the general public in the completion of a variety of applicants; reviews applications for accuracy and completeness; processes applications as required.
* Performs batch scanning of documents into document retention system.
* Enters purchase orders for departmental invoices; reconciles credit card purchases and prepares inter-office billings.
* Processes and distributes incoming mail; prepares mail and email mass mailings.
* Coordinates the publication of legal documents and provides documentation for special assessments.
* Receives and processes payments for special assessments.
* Maintains office supply inventory; solicits quotes and reorders as needed.
* Answers telephone and greets visitors; provides information and assistance; takes messages; refers to appropriate personnel.
* Enters data related to the transfer of deeds; assists Appraisers in producing Commercial Sales Sheets; retrieves and exports data from the CAMA database.
* Identifies property by legal description and parcel address.
* Prepares copies of plat maps for customers.
* Edits and prints reports and correspondence.
* Schedules interviews and documentation for new employees.
* Makes employee travel accommodations.
* Updates webpage.
* Creates fillable forms and documents.
* Maintains office files and records.
* Performs related duties to assist Assessing, Fiscal Services, and Information Technology Divisions.
Minimum Qualifications
* Ability to read, write and perform mathematical calculations at a level commonly associated with the completion of high school or equivalent.
* Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
Supplemental Information
* Knowledge of modern office practices and procedures.
* Knowledge of city and departmental policies and procedures.
* Knowledge of computers and job-related software programs, including Microsoft Office products.
* Knowledge of records management principles.
* Knowledge of customer service principles.
* Skill in prioritizing and organizing work.
* Skill in the provision of customer services.
* Skill in the maintenance of files and records.
* Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.
* Knowledge of North Dakota Century Code property tax exemption guidelines.
* Skill in oral and written communication.
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