Administrative Coordinator

Hendrick Automotive Company
US - North Carolina - Charlotte
January 31, 2025

Business Development Center - HIC

Location: 6030 East Independence Blvd, Charlotte, North Carolina 28212

Hendrick Automotive Group is seeking a highly organized and detail-oriented Administrative Coordinator to join our BDC Office and Luxury Concierge Center in Charlotte, NC!

The Administrative Coordinator plays a crucial role in supporting the operations of the Business Development Center (BDC). This position combines a variety of administrative, secretarial, and event coordination responsibilities, providing essential support to the team and ensuring smooth day-to-day operations.

Schedule:

Full Time Business Hours (Monday to Friday 7:00am to 4:00pm)

Pay Range:

$20 per hour.

Job Responsibilities:

Event Coordination:

Plan, organize, and execute events such as conferences, meetings, and internal team-building activities.
Coordinate logistics, including venue selection, catering, guest lists, invitations, and event materials.
Serve as the primary point of contact for event attendees, ensuring smooth communication and resolution of any issues.
Monitor event budgets and ensure events stay within allocated financial constraints.

Administrative Support:

Provide secretarial support to senior management, including managing calendars, scheduling meetings, and organizing travel arrangements.
Prepare and proofread internal and external correspondence, reports, presentations, and other documents.
Assist in managing BDC projects, tracking deadlines, and ensuring all administrative aspects are completed on time.
Maintain and organize office files, documents, and records for easy access.

Communication and Correspondence:

Manage incoming calls, emails, and inquiries, providing timely responses or directing them to the appropriate person.
Coordinate communication between departments, ensuring all teams are aligned and informed about ongoing projects and events.
Assist in the creation and distribution of promotional materials and internal communications.

Operational Assistance:

Monitor office supplies, equipment, and other resources, ensuring the BDC is adequately stocked and functioning smoothly.
Maintain databases, client information, and other records, ensuring accuracy and confidentiality.
Provide general office assistance, including filing, organizing, and maintaining the cleanliness of office spaces.

Other Duties as Assigned:

Perform any additional administrative or coordination tasks as needed to support the growth and efficiency of the BDC.
Maintains CSI at or above Company standards
Maintains an organized, clean and safe work area
Participates in required training
Records all hours worked accurately in company timekeeping system
Follows Safeguards rules and regulations.
Demonstrates the Company's Core Values
Complies with Company policies and procedures
Observes all Federal, State, Local and Company safety rules and regulations in the performance of duties.

Benefits:

Paid Medical- NO COST Employee Healthcare and Prescription Plan
Dental, Vision Insurance
Paid Time Off, Holiday, and Sick Pay
NO COST Employee Assistance Program
Short-Term & Long-Term Disability, Life Insurance
Rewarding performance-based pay plans
Tuition Reimbursement Program
401(k) with Company Match
Largest privately owned auto group in the country, GREAT career growth potential
Employee Discounts
Clean State of the art facilities
Hendrick Automotive Group is a back-to-back winner of Automotive News's Best Dealerships to Work For Award
Successful Team approach with Doing Business the Right Way Focus
Largest privately owned auto group in the country- great career growth potential!

Qualifications:

High School Diploma or equivalent.
2 years' experience in administrative or event coordination, ideally in a business or professional services environment.

Skills

Proven experience in administrative or event coordination, ideally in a business or professional services environment.
Strong organizational skills with the ability to manage multiple tasks simultaneously.
Excellent verbal and written communication skills.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to work independently and as part of a team.
A positive, proactive, and flexible attitude toward work.
Demonstrate leadership and public speaking skills.
Problem solving
Customer Service, Typing, Phone Handling, Reporting skills, Data Entry, Organization.

To perform the job successfully, an individual should demonstrate the company's core values of Servant Leadership, Teamwork, Integrity, Commitment to Customer Enthusiasm, Passion for Winning, Accountability at All Levels, and Commitment to Continuous Improvement. For more information, please visit ***. Hendrick Automotive Group is an Equal Opportunity employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply.

Note: This job description is not intended to be all-inclusive. The employee may be required to perform other related duties as assigned to meet the ongoing needs of the organization. #CB

Hendrick is an Equal Opportunity employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. For more information regarding the EEOC, please visit /eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf.

Read the full job description and apply online on the recuiter's web-site

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