Administrative Assistant to the Associate Dean and Academic Affairs Coordinator

Posting Details

Position Information

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Position Title
Administrative Assistant to the Associate Dean and Academic Affairs Coordinator

About this Opportunity

The College of Health welcomes applications for Administrative Assistant to the Associate Dean and Academic Affairs Coordinator.

This is a unique opportunity to coordinate academic affairs activities for the College and serve as administrative assistant to the Associate Dean for Academic Affairs.
Thank you for your interest in a career at Ball State University. We are committed to excellence through a talented and diverse faculty and staff. Inclusiveness and freedom of expression are a part of our enduring values and inform our efforts. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service. At the same time, we enhance the economic, environmental, and social vitality of our community, our state, and our world. We are excited that you want to join us in these endeavors!

The university offers excellent benefits, including health care and retirement plans, tuition assistance for employees and dependents, and generous time off with pay.

Our Statement on Inclusiveness
At Ball State University, inclusiveness is one of the enduring values and informs all of our work. We define 'inclusiveness' as a commitment 'to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions. ' As such, this value incorporates a commitment to inclusive excellenceand freedom of expression.

Salary Grade
10

Wages Begin At
16. 5

FLSA
Non-Exempt

Hrs/Week
40

Pre-Employment Screening
Requires successful completion of a background check.

Position Function
Coordinate academic affairs activities for the College and serve as administrative assistant to the Associate Dean for Academic Affairs.

Minimum Education
Associate's degree or an equivalent combination of education and experience will be accepted in lieu of an associate's degree.

Minimum Experience
At least one year of related experience.

Minimum Other

• Excellent communication skills; organization skills
• Ability to coordinate a large and diverse workload with attention to detail and deadlines
• Proficient in standard and specialized office and analytical computer applications (e. g. , Outlook, Excel, Word, PowerPoint, Acrobat, MS Access, etc. )
• Excellent customer service skills
• Ability to exercise discretion and confidentiality

Authorization to work in the US
Candidates for searches must have current authorization to be employed in the U. S. without employer sponsorship.

Preferred Education
Associate's degree in administration or business.

Preferred Experience
Excellent interpersonal skills, an ability to interact with a wide variety of individuals, and employ a customer service approach.

Preferred Other

Position Title(s) Supervised
None.

EEO Statement
Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status.

About Ball State University
Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 20,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 270+ undergraduate and graduate programs. Many of our master's, doctoral, certificate, and specialist degrees rank among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.

Live Near Your Work - If you are considering living near the Ball State area, please visit the following link to learn more about relocation and living in east central Indiana:
/ bsu. edu/about/live-near-your-work

There's more to discover IN Indiana! Visit the following link to learn more:
IN Indiana

Department
CH Deans Office:900010

Department Information

Department Email or Phone Number
***

Duties & Responsibilities
Ranking
1

Job Duty
Facilitate curriculum actions, including coordinating committee meetings and serving as a specialist for Watermark, Canvas, and Banner to assist Associate Dean as well as academic unit chairs/directors, program directors, and staff.

Ranking
2

Job Duty
Maintain accreditation records for 18 programs and coordinate external accreditation and internal unit review schedules.

Ranking
3

Job Duty
Coordinate schedule and communication related to student grievances, grade changes, late withdrawals, etc.

Ranking
4

Job Duty
Coordinate with the Office of Field Education & Community Outreach to assist with external affiliations, including contracts with academic program partners and external sites for field and clinical education.

Ranking
5

Job Duty
Process and maintain electronic files for Graduate Faculty Status and collect and upload Conflict of Interest/Conflict of Commitment documents.

Ranking
6

Job Duty
Manage the Associate Dean's schedule and related processes. Anticipate and assess meeting and agenda needs and plan accordingly. Process travel and other expenses.

Ranking
7

Job Duty
Coordinate and prepare documents for regular and ad hoc meetings related to academic affairs and maintain meeting minutes. Maintain electronic files.

Ranking
8

Job Duty
Write, review, and proof correspondence, reports, and other documents on behalf of the Associate Dean.

Ranking
9

Job Duty
Assist with the planning and follow-through of college events and activities.

Ranking
10

Job Duty
Serve as a backup in the Dean's office to the Assistant to the Dean & Office Manager. Participate as a dean's office tea.