High School Secretary/Administrative Assistant

Red Lodge School District 1
US - Montana - Red Lodge
January 9, 2025

RED LODGE HIGH SCHOOL SECRETARY/ADMINISTRATIVE ASSISTANT

REPORTS TO: High School Principal

ESSENTIAL FUNCTIONS:

Performs and organizes a wide variety of secretarial and clerical duties for administrative personnel in anefficient manner.
Communicates with the public, employing discretion and independent judgment, directing individuals to thecorrect person and efficiently resolving their concerns.
Independently composes a variety of materials such as letters, memoranda, bulletins, purchase orders,claims, reports, and statistical data from rough drafts or oral instructions.
Maintains and coordinates multiple calendars to include: school administrator(s), school facility events, site,master, and school events.
May attend meetings and conferences and act as recorder, preparing reports for actions taken andassignments made.

Only minimum duties are listed. Other functions may be required as given or assigned.

DESIRED MINIMUM QUALIFICATIONS:

Equivalent of a high school diploma supplemented by or including courses in office organization orsecretarial skills, or any combination of training and/or experience that provides the desired knowledge and
Prior service demonstrating responsible office experience, preferably in a school district.
Work efficiently and with a service-oriented attitude under stressful situations with constant interruption.
Change and adapt office procedure and details in concert with the needs and requirements of theadministrator and the District.
Understand and apply complex policies and rules.
Maintain cooperative working relationships with those contacted in the course of work.
Ability to handle stressful situations.
Ability to maintain confidentiality of employment and student matters.
Ability to effectively manage time and responsibilities.

EQUIPMENT USED:

Computer, calculator, copier, telephone/voice mail, fax.

WORK ENVIRONMENT:

While performing the duties of this job, the employee regularly works inside. The employee must be able to meetdeadlines with severe time constraints. The noise level in the work environment is usually moderate.

PHYSICAL DEMANDS:

While performing the duties of this job, the employee is frequently required to sit; occasionally walk and stand; twistat neck and waist. Specific vision abilities required by this job include close vision, distance vision, depthperception, and the ability to adjust focus. The employee is required to be able to hear conversations in quietenvironments.

MENTAL/MOTOR DEMANDS:

While performing the duties of this job, the employee often performs routine work. The employee frequentlyexercises flexibility (ability to shift from one task to another). Guidance and reinforcement are usually available.The employee frequently works within time constraints and maintains attentiveness intensity. The employee isfrequently involved in social interactions which require oral and written communications.

The physical demands, work-environment characteristics, and mental/motor demands described within this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

For those classified employees employed under a written contract for a specified term, nothing contained

in this job description shall create a property right beyond the specified duration of the employment

contract.

Read the full job description and apply online on the recuiter's web-site

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