Accounting Associate II

State of Montana
US - Montana - Helena
October 23, 2024
Accounting

Description:

Job Title:Accounting Associate II
Location:Helena, Montana
Wage:$21.00 to $22.00 per hour depending upon qualifications and experience
Status:Part-time.Twenty (20) hours per week schedule.

The Office of the Commissioner of Higher Education (OCHE) invites applications for the position of Accounting Associate II.

The Montana University System (MUS) is the state-supported system of higher education in Montana governed by the Board of Regents and administered by the Commissioner of Higher Education.The MUS enrolls more than 40,000 students at 16 public universities and colleges in one of the most beautiful and geographically diverse states in the nation.Helena, the state's capital city, is located along the Rocky Mountains continental divide near the scenic Missouri River about half-way between Yellowstone and Glacier National Parks.

The position is a part-time classified staff position covered by the Montana University System Staff Compensation Plan.MUS staff are eligible for employee benefits (health insurance, sick leave and vacation leave, state holidays and retirement program) in accordance with state law.

Description of Work Unit: The Accounting Associate II reports to the Accounting Manager within the Budget, Administration, & Planning Unit of the Office of Commissioner of Higher Education (OCHE).

Duties and Responsibilities:The typical duties and responsibilities for the Accounting Associate II position include but are not limited to:

Electronic Document Filing
Review timecard entries, send reminders, and run payroll reports to identify any issues
Manage hard copy files - dispose of appropriately (records management or shred)
Work on and dispose of surplus office equipment
Organize procurement contract folder and update contract log
Daily accounts payable and accounts receivable
Budget review of federal program files
Workers' Comp check reconciliation
Assist with other general accounting services to the department as needed

QualificationsQualifications:

Knowledge of accounting principles, with a minimum of one year of relevant experience required.
Proficient in the use of software applications including spreadsheets, word processing, DocuSign, and database management.The knowledge and ability to develop and maintain spreadsheets.
Knowledge of accounting systems including the ability to analyze and interpret data from various reports and information maintained by the system.
Ability to establish and maintain effective working relationships.
Ability to prioritize workload and work, work on multiple tasks and meet deadlines.
Organized, self-motivated and capable of working independently.
Excellent verbal and written communication skills, including the ability to draft professional correspondence and other documents.
Ability to work effectively as a member of a team.
Excellent customer service skills.
Skill and experience in reconciling accounts, identifying and resolving errors and discrepancies.
Associate degree in accounting, bookkeeping, business or other related field preferred.
Experience with SABHRS and State of Montana payroll processes preferred.

Application Requirements and Deadlines:

Application requirements consist of items one through four below:
(1.)a letter of interest relating the applicant's experience and qualifications to the position;
(2.)a resume;
(3.)a list of three professional references with contact information; and
(4.)a completed State of Montana employment application.

Online submission is preferred at: may also submit materials to OCHE (Attention: Human Resources), PO Box 203201, Helena, MT 59620-3201.

The position is open until filled.Candidates should submit required application materials by 5:00 p.m. on Tuesday, October 29, 2024, to be considered in an initial screening of applications.This position is eligible for veterans' preference in accordance with state statute.Approval will be obtained before contacting the candidates' current employer.

Reasonable Accommodations:Under state and federal law, qualified applicants with disabilities are entitled to reasonable accommodations. Modifications or adjustments may be provided to assist applicants to compete in the recruitment and selection process.An applicant must request an accommodation when needed.If you need any such accommodation, contact the Office of the Commissioner of Higher Education at 406-#-#.TDD users may use the relay service by dialing 711.

AN EEO EMPLOYER

Read the full job description and apply online on the recuiter's web-site

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