AMBW Executive Assistant

Job Title:

Executive Assistant

Department/Group:

AMB West

Location:

Emigrant, Montana



AMB West - Who we are
We believe that Montana's unique ability to connect people to each other and to nature has the power to build stronger, healthier, happier communities, and that we have a role in preserving Montana's beauty for future generations. Like all the businesses within the Blank Family of Businesses, AMB West is a highly purpose-driven organization devoted to positively impacting the lives of its guests. AMB West consists of Mountain Sky Guest Ranch, West Creek Ranch, Paradise Valley Ranch, and Dome Mountain Ranch. We use our core values as a compass to guide our decisions because they are our North Star. If we live our core values daily, we know everything else will take care of itself. We enjoy a culture rooted in giving back to others through our time, talents, labor, and financial commitment. We are successful when we collaborate with and value each other like family, maintain a hunger to delight guests and continuously innovate, listen closely for even the smallest need for improvement, stand up for convictions, and genuinely own our responsibilities as if our name is on the outside of the building.

Our Ideal CandidatesActively Listen - Take an active role in listening by being present in the moment, using healthy body language, and ensuring joint understanding. When we read between the lines and hear what others are saying and what they are not saying, we encounter amazing opportunities to go the extra mile in serving them.
Collaborate - Realize that we are better together than we are alone. We achieve much better results when others can add their diverse perspectives. Be open to feedback and actively seek input from a variety of people at varying levels because the best ideas come from those who are closest to those we serve.
Engage in Servant Leadership - Put others ahead of yourself even when it's difficult. Find opportunities to lead by example in the way you pitch in and help others. Giving back to others is at the heart of what we do.
Build Relationships - Cultivate trust in relationships by showing respect and sensitivity. Invest time in helping others to continuously improve by listening to their ideas and helping them to continuously improve.
Own Results - Own issues you encounter even when they are outside of your area of responsibility by acting or seeking out the needed resolution. You are empowered and expected to take risks aimed at exceeding the expectations of our guests. Take advantage of this rare opportunity by utilizing available resources.

Position Summary
This position reports to the General Manager, AMB West providing executive level administrative support. He or she is responsible for managing the General Manager's office and daily flow while also contributing to the overall efficiency of the overall AMB West office. This includes managing schedules in accordance with demands and priorities and working with minimal direction. This person is required to develop an understanding of the entire organization to be an effective entry point and problem solver. This position will also offer general administrative support to other AMBW leaders as needed.



Role and Responsibilities

• Proactively manage General Manager's calendar including scheduling appointments with internal and external parties and managing travel schedules and itineraries.
  • Ensure General Manager is prepared for all meetings by ensuring he is equipped with appropriate materials and briefing information.
  • Handle and manage coordination of meeting agendas, actions records and notes. This includes collecting agenda items and pre-reads, following up on action items, organizing catering and meeting logistics and communicating with Blank Family of Businesses team in Atlanta.
  • Draft and design general correspondence and memos in the voice of the General Manager with the highest level of discretion and care.
  • Assist with the creation, distribution and managing of contracts and agreements within AMB West. Handle liability waivers across the properties.
  • Collect and compile information/presentations and put in professional form for various meetings.
  • Maintain master calendar for AMB West.
  • Liaison for General Manager's external business and community partners.
  • Answer and screen external phone calls. Handle inquiries or requests as appropriate.
  • Manage General Manager's email inbox, filtering, delegating, and handling as appropriate.
  • Create and maintain efficient departmental filing system. Manage digital assets.
  • Assist with various executive projects as assigned.
  • Handle confidential and non-routine information.

• Bachelor's degree preferred
• Two to five years of administrative experience

• Exceptional hospitality mindset with desire to positively impact the lives of AMB West guests and associates.
• Excellent interpersonal skills and ability to communicate with all levels of associates and customers. Must have an ability to develop strong working relationships.
• Strong professional and courteous disposition that represents the office of the General Manager in a professional and cordial manner.
• Excellent judgment and discretion in making well-reasoned independent recommendations and decisions.
• Strong follow-through skills and superior attention to detail.
• Desire and initiative to continuously improve processes and achieve results.
• Excellent time management, multi-tasking and organization skills.
• Ability to understand complex organizations
• Proactive, proven ability to anticipate needs.
• Advance proficiency with MS Outlook, PowerPoint, Excel and Word.
• Ability to maintain and manage work in a fast-paced, sometimes intense environment.
• Flexibility in work schedule.